Administrative Assistant

Wynn Al Marjan Island; Ras Al Khaimah; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading company in hospitality is seeking an Administrative Assistant to ensure efficient coordination of tasks across multiple operational departments. This role involves providing comprehensive support in areas such as accommodation, facilities, and food & beverage, requiring strong organizational skills and attention to detail.

Qualifications

• 2–3 years of administrative experience, ideally in hospitality or operations.
• Proficiency in Microsoft Office.
• Excellent communication skills in English.

Responsibilities

• Provide administrative and clerical support to operational departments.
• Coordinate staff accommodation and manage resident records.
• Assist in tracking maintenance requests and facility inspections.

Skills

Organizational skills

Multitasking

Communication

Attention to detail

Education

Associate’s degree in Business Administration, Hospitality, or a related field

Tools

Microsoft Office Suite

Job description

General Purpose

The Administrative Assistant plays a vital role in ensuring the smooth coordination of administrative tasks across multiple operational departments, including staff accommodation, facilities, security, food & beverage, uniforms, and transportation operations. This role requires a proactive, detail-oriented individual with strong organizational skills and an operational mindset to support day-to-day logistics and service excellence

Essential Duties & Tasks

• Provide administrative and clerical support to operational departments, ensuring timely and accurate documentation, scheduling, and communication
• Coordinate with staff accommodation teams to manage resident records, room assignments, and move-in/move-out documentation
• Assist in tracking maintenance requests, facility inspections, and service schedules in collaboration with the Facilities team
• Support the Security department with access control documentation, visitor logs, and incident reporting
• Liaise with the Food & Beverage team to coordinate meal schedules, feedback collection, and inventory tracking
• Maintain uniform issuance records and assist with inventory management and vendor coordination
• Help organize transportation schedules, staff rosters, and route updates in coordination with the Transportation team
• Prepare reports, presentations, and internal communications for operational leadership
• Maintain filing systems, databases, and logs to ensure accurate and up-to-date records
• Handle confidential information with discretion and professionalism
• Support the planning and execution of operational meetings, audits, and inspections
• Perform other administrative duties and special projects as assigned
  
  

Job Requirements

• Associate’s degree in Business Administration, Hospitality, or a related field preferred
• 2–3 years of administrative experience, ideally in a hospitality or operations-focused environment
• Strong organizational and multitasking skills with an operational mindset
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent communication skills in English; additional languages are a plus
• Ability to work collaboratively with cross-functional teams in a fast-paced setting
• High level of accuracy, attention to detail, and discretion in handling sensitive information
• Flexibility to support shift-based operations, including weekends and holidays if required
• Must be 18 years of age or older