Administrative Assistant

Luna PR; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

Luna PR, a leading PR and marketing agency, seeks a detail-oriented Administrative Assistant to manage front desk operations and support HR functions. This role involves handling visitor interactions, coordinating travel, and ensuring smooth daily operations in a dynamic environment.

Benefits

Creative and forward-thinking team

Opportunities for professional development

Dynamic office culture

Qualifications

• Prior experience in administrative or office support roles.
• Must have PRO experience.
• Familiarity with travel booking and HR processes.

Responsibilities

• Manage front desk duties and welcome visitors.
• Book travel accommodations for team members including visa coordination.
• Assist in HR documentation and manage internal filing.

Skills

Communication

Time Management

Attention to Detail

Education

Experience in administrative roles

Tools

Microsoft Office Suite

Google Workspace

Job description

Job Title: Administrative Assistant

Location: Dubai office

Employment Type: Full-Time

About Luna PR:

Luna PR is an award-winning PR and marketing agency specializing in blockchain, crypto, fintech, and emerging technologies. We help visionary brands amplify their presence through cutting-edge strategies and storytelling. As we continue to grow, we are looking for a professional, detail-oriented Administrative Assistant to join our team onsite and ensure smooth daily operations.

Job Summary:

The Administrative Assistant will be the face of the office, managing front desk duties while supporting key administrative functions, including travel coordination, PRO tasks, and HR documentation. This role requires a proactive, organized individual who thrives in a dynamic and fast-paced environment.

Key Responsibilities:

• Manage the front desk: welcome visitors, handle incoming calls, and respond to general inquiries.
• Provide administrative support to the executive and operations teams.
• Book travel and accommodations for team members, including visa coordination where necessary.
• Assist in drafting, formatting, and managing employment contracts and related HR documents.
• Handle internal filing systems and maintain accurate records.
• Schedule and coordinate meetings, appointments, and conference calls.
• Support onboarding and offboarding processes for employees.
• Assist with PRO-related tasks such as visa applications, license renewals, and coordination with government entities.
• Communicate effectively with vendors, clients, and team members.
• Ensure the office environment is organized and well-maintained.

Requirements:

• Prior experience in administrative, front desk, or office support roles.
• Must have PRO experience
• Familiarity with travel booking platforms and HR administrative processes.
• Strong communication and interpersonal skills.
• Excellent attention to detail and time management.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Must be able to work onsite during regular office hours.
• Basic understanding of UAE labor laws and government procedures (or willingness to learn).

Preferred Qualifications:

• Experience assisting with PRO and HR tasks in the UAE. Labor law knowledge.
• Previous exposure to agency or fast-paced work environments.
• Knowledge of project management and document tracking tools.

Why Join Luna PR?

• Be part of a creative and forward-thinking team in a global agency.
• Opportunity to grow in both administrative and HR/professional development areas.
• Dynamic office culture with impactful projects and international clients.