Administrative Assistant

fäm Properties Dubai; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

fäm Properties Dubai recherche un Assistant Administratif hautement organisé pour rejoindre son équipe de recrutement. Ce poste essentiel supporte le processus de recrutement en gérant la documentation, assistant l'intégration des nouveaux employés et en maintenant des enregistrements précis. Les candidats doivent posséder un diplôme pertinent et une expérience préalable dans un rôle administratif, avec de fortes compétences en organisation et en communication.

Qualifications

• Expérience préalable dans un rôle administratif ou de coordination, de préférence dans le recrutement ou les ressources humaines.
• Capacité à travailler efficacement sous pression.

Responsibilities

• Gérer et mettre à jour la documentation liée au recrutement.
• Assister le processus d'intégration pour les nouveaux employés.
• Préparer et distribuer des rapports et métriques de recrutement.

Skills

Organizational skills

Multitasking

Attention to detail

Communication

Customer service orientation

Education

Bachelor’s degree in Human Resources, Business Administration, or related field

Tools

Microsoft Office Suite

Applicant tracking systems

Job description

We are looking for a highly organized and proactive Administrative Assistant to join our Recruitment Team. In this role, you will provide essential administrative and coordination support to ensure the smooth and efficient operation of our recruitment processes.

Key Responsibilities:

• Manage and update recruitment-related documentation, including job postings, candidate resumes, and interview feedback.
• Assist in the onboarding process for new hires, ensuring all necessary paperwork and orientations are completed.
• Maintain accurate and up-to-date records in our applicant tracking system.
• Prepare and distribute recruitment reports and metrics to support data-driven decision-making.
• Liaise with Recruiters and hiring managers to ensure a positive and efficient recruitment experience.
• Assist with the planning and execution of recruitment events, such as job fairs and open houses.
• Provide general administrative support to the Recruitment Team, including managing correspondence and handling inquiries.
• Handle correspondence, manage inquiries, and provide general PA support to the Recruitment Manager as needed. This may include managing emails, preparing documents, and handling confidential information.

Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Proven experience in an administrative or coordination role, preferably within a recruitment or HR environment.
• Strong organizational and multitasking skills with excellent attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with applicant tracking systems is a plus.
• Excellent verbal and written communication skills.
• Ability to work effectively under pressure and handle sensitive information with discretion.
• A proactive attitude with a strong customer service orientation.