Administrative Assistant

Infinity Developments is looking for a highly experienced and skilled Administrative Assistant with a background in real estate and a strong focus on documentation and CRM management. You will work closely with our leadership to ensure smooth operations, effective communication, and excellent administrative support. If you are a proactive problem-solver, passionate about organization, and excel at building strong relationships, this might be the perfect opportunity for you!

Position: Real Estate Administrative Assistant

Job Type: Full Time

Location: Iris Bay, Business Bay

Key Responsibilities:

• Maintain daily schedules including internal meetings, conference calls involving multiple time zones, setting video conferences, and client meetings.
• Coordinate travel schedules, both domestic and international, preparing a detailed itinerary prior to departure.
• Serve as a central point of contact for administrative inquiries.
• Draft PowerPoint presentations and other business documents.
• Represent the organization and leaders to internal and external parties as required.
• Assist with other duties such as file maintenance, photocopying, scanning, mailings, troubleshooting, and meeting planning.
• Handle calls for the senior leaders, working with other support staff to ensure phone coverage during breaks and other periods of absence.
• Support other colleagues when possible, providing timely answers to requests.
• Assist with office management duties as needed.
• Stay up-to-date on relevant legal developments and ensure compliance with applicable regulations.
• Assist with the preparation of legal documents, reports, and presentations.
• Other duties as assigned.

Qualifications:

• Bachelor’s degree in business administration, Communications, or a related field.
• 2+ years of experience as an Executive or Admin Assistant.
• Exceptional written and verbal communication skills, with a talent for building rapport.
• Advanced proficiency in Microsoft Office Suite and experience with project management tools.
• Highly organized and detail-oriented, with a proven ability to prioritize and manage multiple tasks effectively.
• Strong analytical and problem-solving abilities, with a proactive approach to identifying and addressing challenges.
• Candidates with a REAL ESTATE background are preferred.

To apply, please send your resume to anya@infinitydevelopments.ae with "Admin Assistant" in the subject line. Only emailed applications will be considered.