Administrative Assistant

VELAIR CLEAN FOR RESIDENTIAL PROPERTY CARE SERVICES L.L.C; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A luxury cleaning company in Dubai is seeking a Personal Assistant to support the founder with administrative and operational tasks. The ideal candidate must be organized, professional, and experienced in executive-level support. This full-time remote role offers exposure to the luxury service industry and opportunities for growth within the company.

Benefits

Exposure to luxury brand operations

Collaborative work environment

Growth opportunities

Qualifications

• Highly organized, proactive, and resourceful.
• Strong communication skills and a polished, professional demeanor.
• Experience in supporting executive-level roles is a plus.
• Able to manage time independently and work discreetly under pressure.

Responsibilities

• Manage daily calendars and assist with organizing files.
• Coordinate cleaning staff schedules and client bookings.
• Assist in preparing proposals and conduct research.
• Support with errands and personal calendar management.

Skills

Organizational skills

Administrative skills

Technical proficiency

Communication skills

Discretion and confidentiality

Problem-solving skills

Time management

Attention to detail

Interpersonal skills

Adaptability

Tools

Google Workspace

Microsoft Office

Trello

Notion

Job description

Personal Assistant/Administrative Assistant

Location: Remote

Type: Full-Time

About VELAIR:

VELAIR is a Dubai-based luxury cleaning company offering discreet, hotel-style white-glove services to high-end residences and premium properties. Rooted in elegance, precision, and elevated living, VELAIR is redefining the standard of clean.

We are seeking a Personal Assistant to support the founder in both business and administrative tasks, ensuring operations run smoothly and day-to-day priorities are executed with efficiency, discretion, and care.

Key Responsibilities:

Administrative Support:

• Manage daily calendars
• Assist with organizing files, client documents, and internal communication
• Handle inbox management and follow-up on business inquiries

Operational Assistance:

• Support the coordination of cleaning staff schedules and client bookings
• Liaise with vendors, suppliers, and team members when needed
• Help oversee task completion for marketing, social media, and logistics

Business Development Support:

• Assist in preparing proposals, presentations, and reports
• Conduct light research on new tools, services, or market trends
• Maintain confidentiality with high-level communications and materials

Personal Assistance:

• Support with errands, booking travel, and personal calendar management
• Assist in overseeing the founder’s workload and managing priority reminders

Ideal Candidate Profile:

• Highly organized, proactive, and resourceful
• Strong communication skills and a polished, professional demeanor
• Experience in supporting executive-level roles (luxury, hospitality, or service industry a plus)
• Able to manage time independently and work discreetly under pressure
• Proficient in Google Workspace, Microsoft Office, and task management tools (e.g., Notion, Trello)

What We Offer:

• An opportunity to work closely with a growing luxury brand
• Exposure to the behind-the-scenes of premium service operations
• A collaborative, stylish, and professional work environment
• Room for growth into operations or brand management roles

Skills

Organizational skills– ability to manage multiple calendars, deadlines, and priorities simultaneously.

Administrative skills– proficiency in scheduling, file management, email/inbox handling, and document preparation.

Technical proficiency– skilled in Google Workspace (Docs, Sheets, Calendar), Microsoft Office Suite, and task/project management tools (e.g., Trello, Notion, Asana).

Communication skills– excellent written and verbal English; ability to draft clear correspondence and liaise professionally with clients, staff, and suppliers.

Discretion and confidentiality– proven ability to handle sensitive information with trustworthiness.

Problem-solving skills– proactive in anticipating needs, troubleshooting issues, and finding solutions quickly.

Time management– able to prioritize tasks efficiently and work effectively under pressure.

Attention to detail– high accuracy in scheduling, reporting, and preparing materials.

Interpersonal skills– polished, professional demeanor suitable for engaging with luxury clients and brand partners.

Adaptability– comfortable working in a hybrid, fast-paced, and evolving start-up environment.