One of our APAC based clients is opening a Dubai office and needs a highly organized and proactive Administrative Assistant to provide comprehensive support to their team.
The ideal candidate will be detail-oriented, possess excellent communication skills, and thrive in a fast-paced environment. This role involves managing administrative tasks, coordinating schedules, and ensuring smooth office operations.
PREVIOUS EXPERIENCE WORKING IN THE UAE IS ESSENTIAL
Key Responsibilities
- Administrative Support: Manage and organize files, documents, and records, both physical and digital, ensuring accuracy and accessibility.
- Scheduling and Coordination: Arrange meetings, appointments, and travel plans for team members, maintaining calendars and ensuring timely reminders.
- Communication: Handle incoming calls, emails, and correspondence, responding professionally and routing inquiries as needed.
- Data Entry and Reporting: Input data accurately into systems, prepare reports, and maintain databases to support team operations.
- Office Management: Order office supplies, maintain office equipment, and coordinate with vendors to ensure a well-functioning workplace.
- Meeting Support: Prepare agendas, take minutes, and distribute materials for meetings, ensuring follow-up on action items.
- Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times.
- Support Projects: Assist with special projects, research, and presentations as directed by management.
Skills:
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software (e.g., Google Workspace).
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- Ability to work independently and as part of a team.
- High attention to detail and problem-solving skills.
- Attributes: Professional demeanor, adaptability, and a positive attitude.