Administrative Assistant

MCG Talent; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading staffing agency is seeking a proactive Administrative Assistant to join their new Dubai office. The role involves comprehensive support including office management, scheduling, and communication. Ideal candidates are highly organized with strong communication skills and experience in the UAE. This position offers a dynamic work environment with opportunities for professional growth.

Qualifications

• Detail-oriented with excellent communication skills.
• Ability to work independently and as part of a team.
• Professional demeanor and adaptability required.

Responsibilities

• Manage files, documents, and records ensuring accuracy and accessibility.
• Arrange meetings and maintain calendars for team members.
• Input data accurately and prepare reports.

Skills

Proficiency in Microsoft Office Suite

Strong organizational abilities

Excellent written and verbal communication skills

Problem-solving skills

Tools

Google Workspace

Job description

One of our APAC based clients is opening a Dubai office and needs a highly organized and proactive Administrative Assistant to provide comprehensive support to their team.

The ideal candidate will be detail-oriented, possess excellent communication skills, and thrive in a fast-paced environment. This role involves managing administrative tasks, coordinating schedules, and ensuring smooth office operations.

PREVIOUS EXPERIENCE WORKING IN THE UAE IS ESSENTIAL

Key Responsibilities

• Administrative Support: Manage and organize files, documents, and records, both physical and digital, ensuring accuracy and accessibility.
• Scheduling and Coordination: Arrange meetings, appointments, and travel plans for team members, maintaining calendars and ensuring timely reminders.
• Communication: Handle incoming calls, emails, and correspondence, responding professionally and routing inquiries as needed.
• Data Entry and Reporting: Input data accurately into systems, prepare reports, and maintain databases to support team operations.
• Office Management: Order office supplies, maintain office equipment, and coordinate with vendors to ensure a well-functioning workplace.
• Meeting Support: Prepare agendas, take minutes, and distribute materials for meetings, ensuring follow-up on action items.
• Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times.
• Support Projects: Assist with special projects, research, and presentations as directed by management.

Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software (e.g., Google Workspace).
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• High attention to detail and problem-solving skills.
• Attributes: Professional demeanor, adaptability, and a positive attitude.