Administrative Assistant

tms; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A global marketing agency based in Dubai seeks an Administrative Assistant to manage office upkeep, liaise with building management, and organize meetings. The ideal candidate should have 1-3 years of office administration experience, strong planning skills, and be proficient in both English and Arabic. This position offers an opportunity to be part of a dynamic team that values diversity and personal development.

Qualifications

• 1-3 years of working experience in office administration.
• Strong in planning and organizing skills with high attention to details.
• Able to multi-task and work with different requests.

Responsibilities

• Oversee the general upkeep of the office.
• Liaise with building management on building matters.
• Manage local compliance document attestations.
• Sourcing & stock of pantry items.
• Administer gifts/floral arrangements for employees.
• Organize group meetings and provide on-site support.

Skills

Planning and organizing skills

Attention to detail

Multi-tasking

Proficiency in English

Proficiency in Arabic

Job description

About Us

tms unites technology, marketing, and sourcing to drive transformational change for the world’s leading brands. With 1,200+ employees across 26 countries, we offer an impressive range of solutions – from inspiration and innovation to category management and delivery.

Operating as a creative agency, a strategic consultancy, a sourcing business, and a technology provider, we engage with over 110 million customers every single day for our clients, including McDonald’s, T-Mobile, O2, Starbucks, and adidas.

Most importantly, we\'re a place where you can achieve great things, and be recognized as the best.

What Matters The Most

Breakthrough, business-driving ideas come from extraordinary people with the freedom to be their most authentic selves at work. Authenticity and diversity are critical elements of our business. They can only be realized when we create access and equity for all. We foster a culture of inclusion and belonging and aspire to be ever-evolving.

tms is a place where brilliant people are better together. If you want your ideas to be heard and to contribute to a culture of inclusion and authenticity, bring us your voice! Visit us at tmsw.com.

At tms we believe that from day one our job is to prepare you, develop you, train you and invest in you so that while with us you will become ready to take on the next challenge better prepared than you thought possible.

So whether you’re here for a meeting, a project, or a career – be prepared to Leave Changed.

Why We Think You Will Love This Role

The Administrative Assistant will sit within our team in the Dubai office.

What You Will Bring To The Organization

• Oversee the general upkeep of the office, including handling of office contracts relating to the maintenance of the office as rendered by external vendors.
• Liaise with the building management on building matters.
• Local compliance document attestations and management.
• Sourcing & stock of pantry items.
• Administering employees special occasion gifts/floral arrangements.
• Assist in organizing group meetings by soliciting meeting package from hotels or other venues; organize meals; and provide on-site admin support, if necessary.
• Support leader in calendar planning and travel arrangements.

Skills And Experience We Would Like You To Have

• 1-3 years of working experience in office administration
• Strong in planning and organizing skills with high attention to details.
• Able to multi-tasks and work with different requests.
• Proficient in English and Arabic language.