Administrative Assistant

Twyst Design Services LLC; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

An innovative interior design boutique is seeking a detail-oriented administrative assistant to manage schedules, records, and communications. In this role, you will utilize tools like Excel and Microsoft Office to streamline operations, handle financial documentation, and ensure effective communication with partners and suppliers. This position is perfect for someone with strong organizational skills and a knack for problem-solving, looking to contribute to a dynamic team. Join a creative environment where your contributions will help shape the success of exciting design projects.

Qualifications

• Proficient in Excel and Microsoft Office for managing records and schedules.
• Strong organizational and communication skills are essential.

Responsibilities

• Manage records, schedules, and reports using Excel and Microsoft Office.
• Coordinate deliveries and maintain accurate digital filing systems.

Skills

Organization Skills

Communication Skills

Problem-Solving Skills

Basic Accounting Knowledge

English Language Proficiency

Tools

Excel

Zoho Books

Microsoft Office

Job description

We are an interior design boutique, looking to hire an administrative assistant.

Responsibilities:

• Manage records, schedules, and reports using Excel, Zoho Books, and Microsoft Office.
• Handle emails professionally and maintain clear communication with partners, team members, and suppliers.
• Schedule and manage meetings on calendars.
• Process and track POs, invoices, payments, and receivables in the system.
• Follow up on supplier payments, client payments, and tax invoices of all orders.
• Coordinate and manage deliveries of furniture on sites.
• Maintain accurate digital filing and document organization.
• Track renewals (licenses, subscriptions) with timely reminders.
• Support project timelines, budgets, and procurement.
• Proactively suggest and implement efficient systems to streamline tasks.
• Ensure confidentiality in handling company and financial information.
• Prepare and lead weekly sales meetings.
• Record payments schedules, client, and supplier details.
• Research and compare vendor quotes.
• Create shopping lists based on company guidelines.

Proficiency in:

• Excel
• Microsoft Office

Skills:

• Strong organization, communication, and problem-solving skills are required.
• Basic knowledge of accounting to convey correct information to the team.
• Good English language knowledge.
• Generally presentable.