Administrative Assistant

KAJ Properties; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

KAJ Properties is seeking an Administrative Assistant to ensure the smooth daily operations of their real estate office in Dubai. The ideal candidate will manage regulatory compliance, marketing support, and client services while fostering a professional office atmosphere. This position requires strong organizational skills and a background in real estate or property development.

Qualifications

• Experience as an administrative assistant or similar role in real estate/property development preferred.
• Familiarity with Trakheesi for permits and property registration.
• Friendly and professional demeanor with strong communication skills.

Responsibilities

• Manage daily operations including regulatory compliance and client services.
• Coordinate with developers and brokers on contracts and registrations.
• Provide excellent customer service and maintain an organized office environment.

Skills

Communication

Interpersonal Skills

Organizational Abilities

Multitasking

Education

Bachelor’s degree or equivalent qualification

Tools

CRM tools

Job description

Job Purpose:

To ensure smooth daily operations of a real estate office by managing administrative tasks, regulatory compliance, marketing support, and client services, while maintaining a professional and organized office environment.

Key Responsibilities:

Regulatory & Licensing: Proficient in Trakheesi for marketing permits, broker and office registration; familiar with Trustee office transactions including property registration, mortgage documentation, and client detail updates.

Marketing & Listings: Skilled in managing property listings on major portals like Property Finder and Bayut; experienced in lead management, CRM tools, and running marketing campaigns.

Broker & Developer Coordination: Handles broker contracts (Contract A, B, F, A2A), developer registrations, agreements, marketing NOCs, and related communications.

Office Support & HR: Manages basic accounting tasks (petty cash, invoice follow-ups), supports HR duties including coordination with Ministry of Labour and Immigration, and ensures smooth office operations.

Customer Service & Office Presentation: Provides excellent client service, coordinates appointments/events, and maintains cleanliness of pantry and office areas to ensure a professional environment.

Qualifications & Skills:

Bachelor’s degree or equivalent qualification; additional certifications or training in real estate is a plus.

Proven experience as an administrative assistant or similar role, preferably in the real estate or property development industry.

Exceptional communication and interpersonal skills, with a friendly and professional demeanor.

Strong organizational abilities with the capacity to multitask and prioritize tasks effectively.