Administrative Assistant

4T; Dubai; On-site; AED 60,000 - 80,000; Full time

Job summary

A financial brokerage firm in Dubai seeks an experienced Administrative Assistant to manage office operations and support executives. The ideal candidate will have 2-3 years of administrative experience in UAE, a degree in Business Administration, and excellent communication skills in English. Familiarity with bookkeeping is a plus. Salary and benefits will be discussed during the interview.

Qualifications

• 2 to 3 years of experience in Administration, based in UAE.
• Familiar with minor accounting and bookkeeping duties.

Responsibilities

• Maintain comprehensive corporate records and reports.
• Organize meetings, schedule appointments and handle office supplies.
• Prepare communications, including emails and reports.

Skills

Excellent time management skills

Proficient in Microsoft Office Tools

Fluent in English

Excellent communication Skills

Ability to multitask and prioritize tasks

Attention to detail

Education

University degree in Business Administration or relevant fields

Job description

Administrative Assistant

The role: We are looking for an experienced and self-driven Administrative Assistant for a financial brokerage offering FX and CFDs.

Job Responsibilities:

• Maintaining comprehensive and accurate corporate records, documents, and reports.

• Performing minor accounting and bookkeeping duties

• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary

• Answering incoming phone calls in a polite and professional manner and accurately taking messages

• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department

• Managing the day to day office operations

• Managing the executive's day-to-day calendar, including making appointments and prioritizing the most sensitive matters

• Schedule appointments and maintain calendars • Collate and distribute mail • Logging or processing bills or expenses

• Ordering office supplies

• Prepare communications, such as memos, emails, invoices, reports, and other correspondence

• Create and maintain filing systems, both electronic and physical

• Handle executive summaries and directives

• Undertake any other duties assigned by his/her direct supervisor

Qualifications and Experience:

• University degree in Business Administration or another relevant fields

• 2 to 3 years of experience in Administration, already based in UAE

Skills:

• Excellent time management skills

• Computer Skills: Proficient in Microsoft Office Tools

• Languages: Fluent in English, Arabic is a plus

• Excellent communication Skills

• Ability to multitask and prioritize tasks

• Attention to detail

To apply please share your CV: [e-mail]