Administrative Assistant

CB&I; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A global leader in storage solutions is seeking an Administration Assistant in Dubai. Responsibilities include coordinating administrative activities, managing schedules, and making travel arrangements. Candidates should be UAE nationals, with good communication skills and some experience preferred. This role offers exposure to various projects in a dynamic environment.

Qualifications

• Candidate should be UAE national as a part of local talent development initiative.
• Preferred minimum 1 year experience, recent graduates considered.

Responsibilities

• Coordinate and set up meetings and conferences.
• Arrange travel and work on special projects.
• Maintain the schedule of one or more individuals.
• Answer the telephone and address routine issues.

Skills

Good Communication - Written and Oral

Proficient Computer Skills - Outlook, MS Office

Strong analytical and problem-solving skills

Exceptional communication and presentation skills

Ability to manage tight deadlines

Job description

Company Overview

CB&I is the world’s leading designer and builder of storage facilities, tanks and terminals. With more than 60,000 structures completed throughout our 135+ year history, we have the global expertise and strategically-located operations to provide customers world-class storage solutions for even the most complex energy infrastructure projects.

Overview

CB&I is the most experienced and the only worldwide builder and designer of industrial storage products and facilities. Headquartered in the Houston, Texas, CB&I has the global expertise and strategically located operations to provide engineering, procurement and construction solutions for our customers’ most complex energy projects.

The Administration Assistant is responsible for coordinating day to day administrative activities in a specific region or function.

Responsibilities

• Carry out varied assigned tasks requiring knowledge of office protocol, demonstrating an understanding of the organization, policy programs, and procedures related to the work of the office.
• Coordinate and set up meetings and conferences.
• Arrange travel and work on special projects.
• Maintain the schedule of one (1) or more individuals.
• Set up and maintain manual and electronic filing systems.
• Answer the telephone, take, and relay messages, and address routine and non-critical issues or routes to the appropriate person.
• Coordinate and process general administrative work such as time sheets, vacation requests, supply requisitions, etc.
• Photocopy, fax, and scan documents as required.
• Assure of effective mail and package distribution.
• Assist employees and managers with general administrative requests.
  
  

Qualifications

• Work location - Project Site office in Ruwais, UAE
• Candidate should be UAE national as a part of our local talent development initiative
• Project Based Assignment
• Good Communication - Written and Oral
• Adaptability and agility to learn and contribute to varying and complex environments
• Proficient Computer Skills - Outlook, MS Office
• Proficient Organizational Skills -
• Preferred minimum 1 year experience however recent pass out can be considered
  
  

Skills and Behaviors

• Business presence and polish
• Knowledge of CB&I products and markets
• Proactively identifies and solves the complex problems
• Strong analytical and problem-solving skills
• Mentally agile and ability to multi-task and manage tight deadlines
• Proven negotiating ability with high emotional intelligence and interpersonal skills
• Adaptability and agility to learn and contribute in varying and complex environments
• A mature business and technical acumen coupled with a drive to achieve results
• Exceptional communication and presentation skill, both written and verbal
• Ability to work and build credibility across the business, up to and including senior management level
• Proactively embraces and promotes the company’s values and culture, including diversity & inclusion and a healthy and safe work environment