Administrative Assistant

YourShore LLC is a Dubai-based, ISO Accredited, shipping agency and marine logistics company offering comprehensive ship agency and ancillary marine services. We provide project advisory and oversight to local and international shipping companies across the Middle East and the Indian subcontinent. YourShore is equipped to handle full Cargo & Husbanding calls in major UAE ports including Jebel Ali, Dubai, DMCA, Sharjah, Al Hamriyah, and Ras Al Khaimah, as well as offshore locations. Additionally, we facilitate calls at Fujairah and other UAE ports through our vetted partners, ensuring comprehensive coverage across the region.

Role Description

This is a full-time on-site role for an Administrative Assistant located in Dubai / Fujairah. The Administrative Assistant will be responsible for providing day-to-day administrative support, managing phone communications, assisting executives with administrative tasks, and performing clerical duties.

The role includes but is not limited to:

1. Handling correspondence and supporting the smooth operation of office activities.
2. Ensuring daily reports are sent by the relevant teams.
3. Keeping track of all government license requirements and ensuring timely completion by the relevant team.
4. Maintaining and executing all office administrative requirements like lease tracking, vehicle fleet management including insurance, employee health cover, etc.

Qualifications

• Administrative Assistance and Clerical Skills
• Phone Etiquette and Communication skills
• Executive Administrative Assistance experience
• Proficiency in Microsoft Office Suite and office management software
• Excellent organizational and multitasking abilities
• High attention to detail and problem-solving skills
• Bachelor's degree in Business Administration or related field preferred
• Experience in the shipping or logistics industry is a plus