Administrative Assistant

Talentmate; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading company in Dubai is seeking an Administrative Assistant to support office operations effectively. This mid-level role involves managing communications, scheduling appointments, maintaining filing systems, and providing administrative support across departments. Ideal candidates will possess excellent organizational skills, be detail-oriented, and have proficiency in MS Office. If you are looking for a dynamic role in a supportive environment, apply today.

Qualifications

• Previous experience as an administrative assistant or in a related role.
• Proficiency in MS Office Suite and excellent communication skills.
• Ability to handle confidential information discreetly.

Responsibilities

• Manage and organize office communications, including emails and calls.
• Schedule and coordinate appointments and meetings for staff.
• Maintain electronic and physical filing systems.

Skills

Organization

Time Management

Communication

Attention to Detail

Education

High school diploma or equivalent

Associate's or bachelor's degree

Tools

MS Office Suite

Job description

Bachelor of Business Administration (Management)

Nationality: Any Nationality

Vacancy: 1 Vacancy

Job Description

An Administrative Assistant plays a critical role in ensuring the smooth and efficient operations of an office. This position involves providing vital support to facilitate the day-to-day tasks and responsibilities of the office. Administrative Assistants handle communications, schedule appointments, manage files, and perform various administrative duties. By coordinating office activities and operations, they enable staff to focus on their primary responsibilities, thereby increasing overall productivity.

Ideal candidates should be detail-oriented, proficient in office software, and possess excellent organizational and communication skills. The role requires a proactive attitude and the ability to handle confidential information with integrity and professionalism.

Responsibilities

1. Manage and organize office communications, including emails, phone calls, and correspondence.
2. Schedule and coordinate appointments, meetings, and events for staff and managers.
3. Maintain electronic and physical filing systems for quick information retrieval.
4. Prepare and edit documents, reports, and presentations as needed.
5. Assist in preparing and distributing office guidelines, procedures, and policies.
6. Oversee office supply inventory, order supplies, and manage resources efficiently.
7. Ensure the office environment is safe, tidy, and welcoming for employees and visitors.
8. Handle travel arrangements, including booking flights, hotels, and transportation.
9. Support HR functions such as onboarding, employee documentation, and record management.
10. Provide administrative support across departments and assist with special projects.
11. Liaise with vendors, clients, and external stakeholders on administrative matters.
12. Develop and implement office procedures to enhance operational efficiency.

Requirements

1. High school diploma or equivalent; an associate's or bachelor's degree is a plus.
2. Proficiency in MS Office Suite (Word, Excel, Outlook).
3. Previous experience as an administrative assistant or in a related role.
4. Strong organizational and time-management skills.
5. Excellent verbal and written communication skills.
6. Ability to handle confidential information discreetly.
7. Attention to detail and task management efficiency.
8. Ability to work independently and as part of a team.
9. Positive, proactive attitude and willingness to undertake diverse tasks.

Role Level: Mid-Level

Work Type: Full-Time

Country: United Arab Emirates

City: Dubai

Company Website: [Not provided]

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