Administrative Assistant

Confidential Company; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

Join a dynamic team as an HR & Admin Assistant cum Document Controller in a vibrant environment. This role offers the chance to engage in HR support, administration, and document management, making it perfect for a multitasking professional. You will be responsible for recruitment assistance, maintaining employee records, and providing administrative support to management. The ideal candidate will thrive in a fast-paced setting, demonstrating exceptional organizational skills and attention to detail. If you're ready to take on a diverse range of responsibilities and contribute to a collaborative team, this opportunity is for you!

Qualifications

• 3-5 years of experience in HR, administration, or document control.
• Excellent written and verbal communication skills are essential.

Responsibilities

• Assist in recruitment processes and maintain employee records.
• Provide administrative support and manage document control tasks.

Skills

Organizational Skills

Attention to Detail

Communication Skills

Multitasking

Education

Bachelor’s Degree

Master’s Degree

Tools

Microsoft Office Suite

PDF Tools

Job description

Vacancy

1 Vacancy

Job Description

We are looking for a dynamic and multitasking professional to join our team as an HR & Admin Assistant cum Document Controller. The ideal candidate will be responsible for handling a variety of tasks, including HR, administration, and recruitment support. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple responsibilities efficiently.

Desired Candidate Profile

HR & Recruitment Support:

• Assist in the recruitment process, including posting job ads, screening resumes, scheduling interviews, and coordinating with candidates.
• Provide orientation for new employees by preparing information packets, explaining company policies, and gathering necessary documentation.
• Maintain employee records and ensure all HR-related documents are up-to-date and confidential.

Administrative Duties:

• Greet employees, clients, and visitors, and handle inquiries promptly and courteously.
• Provide full administrative support to the management team, including filing, scanning, photocopying, and managing office supplies.
• Maintain and update physical and digital records, ensuring easy retrieval of documents as needed.
• Prepare and distribute payroll, maintain payroll records, and handle related queries.

Document Control:

• Prepare and manage document transmittals for client submissions.
• Track submitted documents and follow up until client approval is obtained.
• Ensure all documents are properly filed and organized in both physical and digital formats.

Additional Tasks:

• Address social media messages and emails in a timely and professional manner.
• Assist in ad-hoc duties as required by the management team.
• Maintain a high level of confidentiality and discretion in all tasks.

Qualifications:

• Bachelor’s or Master’s degree in any discipline.
• Candidates with 3-5 years of experience in HR, administration, or document control.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and PDF tools.
• Strong organizational and multitasking abilities with the ability to prioritize tasks effectively.
• Familiarity with office equipment such as printers, scanners, and copiers.
• Presentation skills and the ability to handle calendars and schedules.
• High level of confidentiality and professionalism.

Preferred Candidates:

• Candidates residing in Dubai Silicon Oasis or nearby areas will be given preference.
• Ability to join immediately is highly desirable.