Administrative Assistant

CIVIC REAL ESTATE L.L.C; Dubai; On-site; AED 30,000 - 60,000; Full time

Job summary

An established industry player in real estate is seeking a highly organized and detail-oriented administrative professional. This role involves preparing listings, managing reception duties, and providing essential support to agents and office leadership. The ideal candidate will possess strong communication skills and a customer-centric approach, ensuring a welcoming environment for clients and guests. Join a dynamic team where your contributions will enhance operational efficiency and client satisfaction. If you thrive in a fast-paced setting and have a passion for real estate, this opportunity is perfect for you.

Qualifications

• Previous experience in administrative roles, ideally in real estate.
• Proficient in Microsoft Office and general office technology.

Responsibilities

• Prepare and process new listings and coordinate documentation.
• Greet clients and manage reception duties professionally.
• Assist with office administration and scheduling tasks.

Skills

Administrative Experience

Communication Skills

Customer Service Skills

Organizational Skills

Attention to Detail

Ability to Handle Multiple Tasks

Education

High School Diploma

Bachelor's Degree (preferred)

Tools

Microsoft Office Suite

Real Estate Platforms

Job description

• Prepare and process new listings, including MLS entry, signage, lockboxes, and marketing materials.
• Coordinate listing documentation and ensure compliance with all legal and brokerage requirements.
• Maintain accurate records of all listings and update databases as needed.
• Communicate with agents, clients, photographers, and vendors regarding listing timelines and marketing efforts.

Reception & Front Desk Duties:

• Greet and assist clients, guests, and agents in a professional and welcoming manner.
• Answer and direct incoming calls, emails, and messages.
• Maintain the cleanliness and organization of the reception area and common spaces.
• Manage incoming and outgoing mail, deliveries, and courier services.

Office Administration:

• Monitor and order office supplies and equipment as needed.
• Assist with scheduling, calendar management, and internal communications.
• Help coordinate meetings, training sessions, and events.
• Provide administrative support to agents and office leadership as required.

Desired Candidate Profile:

• Previous administrative experience, preferably in real estate or a professional office setting.
• Knowledge of real estate platform is a plus.
• Strong communication and customer service skills.
• Highly organized with excellent attention to detail.
• Proficient in Microsoft Office Suite and general office technology.
• Ability to handle multiple tasks and deadlines with a positive, can-do attitude.