Administrative Assistant

Emirates Flight Catering; Dubai; On-site; AED 60,000 - 84,000; Full time

Benefits offered by this job

Two duty meals provided at EKFC

Health and wellness coverage

Paid time off and public holidays

Performance-based annual bonus

Learning and development support

Team events and engagement activities

Job summary

Emirates Flight Catering in Dubai is seeking an Administrative Assistant to support engineering projects through project administration, document control, procurement coordination, stakeholder management, and professional correspondence with internal and external authorities.

The Administration Assistant will oversee schedules, manage communications, and execute various administrative tasks to ensure the department operates efficiently in a fast-paced environment.

Qualifications

• Higher Diploma Certification is required.
• Minimum 3 years of administrative experience in hospitality or airline sectors supporting senior management.
• Proficiency in Microsoft Office Suite; strong organizational and communication skills.
• Ability to handle confidential information with discretion and meet tight deadlines.

Responsibilities

• Oversee employee records, manage Coupa requests, ERP ordering, and generate invoices.
• Coordinate meetings, prioritize tasks, and facilitate stakeholder communication.
• Prepare, publish, and maintain reports and analyses for management.

Skills

Microsoft Office

Organizational skills

Time management

Written and verbal communication

Confidentiality

Attention to detail

Teamwork

Pressure handling

Education

Higher Diploma Certification

Tools

Coupa

Job description

We are seeking an Administrative Assistant to support engineering projects through effective project administration, document control, procurement coordination, stakeholder management, and professional correspondence with internal and external authorities, including experience working with leadership, managers, and consultants.

Job Purpose:

The Administration Assistant will oversee schedules, manage communications, and execute various administrative tasks to ensure the department operates efficiently. This role demands exceptional communication skills, proficiency in administrative functions, and the ability to handle multiple priorities in a dynamic, fast‑paced setting.

Key Result Areas:

• Oversee employee records, manage Coupa requests, ERP ordering processes, and generate invoices to ensure accurate processing and enhance operational efficiency.
• Coordinate meetings, prioritize tasks, and facil itate effective stakeholder communication to ensure task alignment, timely completion, and improved communication efficiency.
• Prepare, publish, and maintain comprehensive reports and analyses for management to aid in decision-making and strategic planning.
• Update and maintain files, documentation, and databases in compliance with company policies to ensure confidentiality and adherence to regulations.
• Facilitate seamless interdepartmental communication and coordination to support operational planning and execution.
• Provide comprehensive administrative support to enhance departmental efficiency, including managing schedules, coordinating daily operations, and overseeing timekeeping, attendance, and leave schedules.
• Serve as a reliable backup within the department to ensure continuity during peak periods or absences.
• Handle inquiries and correspondence, providing excellent customer service to both internal and external clients.
• Assist in organizing Company events, meetings, and conferences, including booking venues, arranging catering, and preparing materials.

Education Qualification:

• Higher Diploma Certification (must have)

Work Experience:

• Minimum 3 years of administrative experience preferably within the hospitality or airline industry supporting senior management.

Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Attention to detail and accuracy in work.
• Ability to work independently and as part of a team.
• Ability to work under pressure and meet tight deadlines.

About Us

EKFC ( https://www.emiratesflightcatering.com/about-us/):

Build Your Future With Us

At Emirates Flight Catering (EKFC), our people are at the heart of everything we do. As one of the world’s largest catering and hospitality services providers, we deliver excellence at scale—supporting airlines, hospitality brands, and global events every day. Our success is driven by the passion, professionalism, and commitment of our teams.

Why Work With Us

At EKFC, your role matters. Whether you work in operations, engineering, corporate services, or support functions, you contribute to delivering safe, reliable, and high‑quality services every single day.

You’ll Be Part Of

• A globally recognised organisation within the Emirates Group ecosystem
• A diverse, multicultural workforce united by shared standards and values
• A fast‑paced, operational environment where responsibility and professionalism matter
• A workplace that values integrity, accountability, and continuous improvement

Life at EKFC

What You Can Expect

• Collaborative and approachable leadership
• A diverse, multicultural team
• Open communication and transparency

We offer a competitive benefits package designed to support your well‑being:

• Competitive salary and benefits
• Two duty meals provided at EKFC
• Health and wellness coverage
• Paid time off and public holidays
• Performance‑based annual bonus and salary review opportunities, subject to eligibility and company policy
• Recognition for achievements and commitment, including monetary NAJM Awards (Appreciation, Bronze, Silver & Gold levels)
• Learning and development support
• Team events and engagement activities

(Benefits may vary by role and location.)

Our Recruitment Journey

Our recruitment process is designed to be transparent and respectful:

• Application review
• Initial interview or assessment
• Technical Interview & Case Study presentation
• Employment Contract

We aim to keep candidates informed every step of the way.

(The recruitment and interview process may vary depending on the role.)