Administrative Assistant

Astro Offshore - An Adani Group Company.; Abu Dhabi; On-site; AED 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Assistant to support their Government Relations team in Abu Dhabi. This role involves managing documentation for visa applications, maintaining records, and coordinating with government departments. The ideal candidate will be an Emirati national with strong organizational skills and proficiency in both Arabic and English. Join a dynamic team where your contributions will directly impact government relations and administrative processes, ensuring smooth operations within a prominent organization.

Qualifications

• Emirati national with Family Book required.
• Prior experience in administrative roles, preferably in Government Relations.

Responsibilities

• Provide administrative support to the Government Relations team.
• Prepare documentation for visa applications and other government transactions.
• Maintain accurate records of government-related documents.

Skills

Organizational Skills

Multitasking Skills

Communication Skills (English and Arabic)

Attention to Detail

Education

High School Diploma

Bachelor’s Degree

Tools

MS Office (Word, Excel, Outlook)

Job description

We are currently looking for a qualified UAE National based in Abu Dhabi, for the position of Administrative Assistant.

Open exclusively to UAE Nationals residing in Abu Dhabi only.

RESPONSIBILITIES

• Provide direct administrative support to the Government Relations team and management
• Prepare and process documentation related to visa applications, Emirates ID, labour contracts, and other government transactions
• Maintain accurate records of employee/crew and company government-related documents
• Coordinate with GROs and external departments for submission and collection of official paperwork
• Keep accurate records of documents such as visas, licenses, security passes, and other government-related permits
• Schedule and follow up on appointments and submissions related to government affairs
• Draft formal letters and applications in both Arabic and English addressed to UAE government authorities
• Organize and maintain physical and digital filing systems for all GR-related records
• Assist with internal reporting and documentation required by other departments
• Obtain quotations for services/products when required
• Create and complete the process for all relevant office purchase orders
• Coordinate internally with relevant departments to ensure timely completion of government-related requirements
• Perform other administrative duties as assigned by the Government Relations Manager

QUALIFICATIONS

• Emirati national with Family Book only
• Prior experience in an administrative role, preferably within Government Relations or HR in the UAE
• Working knowledge of UAE government portals (MOHRE, ICP, GDRFA, etc.) is highly desirable
• Strong organizational and multitasking skills
• Proficiency in MS Office (Word, Excel, Outlook)
• Excellent communication skills in English and Arabic
• Discretion, reliability, and the ability to handle sensitive information
• High school diploma required (Bachelor’s degree preferred)

SKILLS AND EXPERIENCE

• Experience working with government departments and GROs
• Strong attention to detail and ability to meet deadlines
• Familiarity with UAE labour and immigration laws
• Ability to work independently and in coordination with a team