Administrative Assistant

Sperasoft; Abu Dhabi; On-site; AED 40,000 - 60,000; Full time

Job summary

A leading company in Abu Dhabi is seeking a versatile Office and Personal Assistant. This role requires excellent organizational and communication skills to manage office tasks and provide personalized assistance to key executives. Ideal candidates should have at least three years of relevant experience and strong PC skills. Join a friendly, family-like environment and contribute to the smooth operation of the office.

Qualifications

• At least three years of experience in similar roles, preferably with international companies.
• Good spoken and written English skills.

Responsibilities

• Coordinate office maintenance and administrative support.
• Manage calendars and travel arrangements for the Executive Team.
• Communicate with vendors and external service companies.

Skills

Organizational Skills

Communication Skills

Attention to Detail

Ability to Work Under Pressure

Tools

MS Word

Excel

PowerPoint

Job description

Join our team in a dynamic position that combines the responsibilities of both an Office Assistant and a Personal Assistant. This unique role requires a versatile individual with excellent organizational skills to manage office tasks, coupled with the ability to provide personalized assistance to key individuals within the organization.

Office Assistant Job Duties:

1. Coordination of office maintenance activities;
2. Provide administrative and clerical support to studio leadership, HR, Finance;
3. Communicate and coordinate work with vendors, building management, landlords, and other external service companies;
4. Provide all needed administrative and clerical support to guests, clients, and visiting colleagues;
5. Oversee travel arrangements and prepare itineraries;
6. Oversee office mail and package processes; assist with distribution of incoming letters, packages, and set up outgoing deliveries;
7. Oversee office supplies and food inventories; assist with ordering when needed;
8. Assist in budget preparation, financial planning, and cost management; produce periodic reports, documentation, and inventories according to company procedures;
9. Seek to improve office operations through creative process improvements;
10. Perform any other tasks assigned by Studio Leadership.

Personal Assistant Job Duties:

1. Coordinate outreach activities with the Executive Team (CEO and COO);
2. Manage sophisticated calendars, prioritize inquiries, troubleshoot conflicts, and make recommendations for smooth daily operations;
3. Complete a broad variety of administrative tasks to support the Executive team’s leadership;
4. Serve as the primary contact for internal and external stakeholders regarding matters pertaining to the Executive team;
5. Arrange business and personal travel, including planning, booking, expense reporting, and support during travel;
6. Handle various personal requests such as managing domestic personnel and ordering necessary goods and services;
7. Maintain good spoken and written English skills;
8. Possess at least three (3) years of experience in similar roles, preferably with international companies;
9. Exhibit excellent communication skills and ability to work under pressure;
10. Have strong PC skills, including MS Word, Excel, PowerPoint;
11. Experience working with senior management;
12. Accuracy and attention to detail;
13. Ability to work with an international team of professionals;
14. Enjoy a friendly, family-like environment in a casual workplace setting in Abu Dhabi.