Administrative Assistant

ZETA INDUSTRIAL INSPECTION SERVICES L.L.C; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A dynamic service company in Abu Dhabi is looking for an experienced Administrative Assistant to support office operations. The ideal candidate will have at least 2 years of experience, strong Microsoft Office skills, and excellent communication abilities. This role involves managing schedules, handling communications, and ensuring office efficiency. A competitive salary and benefits are included.

Benefits

Competitive salary package

Paid annual leave and public holidays

Health insurance coverage

Opportunities for professional growth

Supportive work environment

Annual performance review and bonus scheme

Qualifications

• Minimum 2 years of experience in an administrative or office assistant role.
• Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills in English (Arabic is a plus).
• Professional demeanor and strong interpersonal skills.

Responsibilities

• Perform daily clerical and administrative tasks to support the management team.
• Manage schedules, appointments, and meetings for executives.
• Handle all incoming and outgoing communications.
• Prepare reports, memos, and documents using Microsoft Office.
• Monitor office supplies inventory and order new items as needed.

Skills

Microsoft Office proficiency

Organizational skills

Communication skills

Time management

Attention to detail

Education

Diploma or Bachelor's Degree in Business Administration or related field

Tools

Office management tools

Job description

Job Description

We are hiring a professional and organized Administrative Assistant to support our office operations and management team. The successful candidate will play a key role in maintaining an efficient and productive workplace by handling administrative tasks, coordinating communications, and assisting with internal processes. This position requires attention to detail, time management, and the ability to work independently in a fast-paced environment.

Key Responsibilities :

• Perform daily clerical and administrative tasks to support the management team and staff
• Manage schedules, appointments, and meeting arrangements for executives and managers
• Handle all incoming and outgoing communications including phone calls, emails, and letters
• Prepare reports, memos, letters, invoices, and other documents using Microsoft Office
• Maintain organized filing systems, both electronic and physical
• Assist in the preparation of company presentations and internal documents
• Monitor office supplies inventory and orders new items as needed
• Coordinate with vendors and service providers for office maintenance and procurement
• Greet visitors, answer incoming calls, and direct them to the appropriate department
• Help with HR-related administrative work such as timesheets, leave tracking, and employee records
• Support the onboarding process for new employees by preparing documentation and orientation schedules
• Ensure compliance with company policies and assist with maintaining workplace safety and cleanliness standards

Requirements

Minimum 2 years of experience in an administrative or office assistant role

Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)

Excellent written and verbal communication skills in English (Arabic is a plus)

Strong organizational and time-management abilities

High level of accuracy and attention to detail

Ability to handle multiple tasks and meet deadlines in a fast-paced environment

Professional demeanor and strong interpersonal skills

Familiarity with office management tools such as printers, scanners, and basic IT systems

Diploma or Bachelor's Degree in Business Administration or a related field is preferred

Benefits

Competitive salary package

Paid annual leave and public holidays as per UAE Labor Law

Health insurance coverage

Opportunities for professional growth and internal promotion

Supportive and collaborative work environment

Annual performance review and bonus scheme (based on company policy)

Requirements

Minimum 2 years of experience in an administrative or office assistant role

Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)

Excellent written and verbal communication skills in English (Arabic is a plus)

Strong organizational and time-management abilities

High level of accuracy and attention to detail

Ability to handle multiple tasks and meet deadlines in a fast-paced environment

Professional demeanor and strong interpersonal skills

Familiarity with office management tools such as printers, scanners, and basic IT systems

Diploma or Bachelor's Degree in Business Administration or a related field is preferred