Administration Supervisor

Chiyoda CCC Engineering Limited (CCEL); Abu Dhabi; On-site; AED 120,000 - 180,000; Full time

Job summary

An established industry player is seeking an experienced Administration Supervisor to lead a dynamic team in Abu Dhabi. This role involves overseeing daily administration services, managing visa applications, and ensuring compliance with UAE regulations. The ideal candidate will have extensive experience in administration, particularly in the UAE, and possess strong leadership skills. Join a premier joint venture in the EPC market, where your contributions will support the successful execution of complex projects in the oil and gas sector. If you thrive in a fast-paced environment and are ready to take on new challenges, this opportunity is perfect for you.

Qualifications

• 8+ years of administration experience, with 4+ years as Administration Supervisor.
• Excellent knowledge of UAE Visa Requirements and team management experience.

Responsibilities

• Direct daily administration services in line with company policies.
• Supervise PRO for Government Relations and manage employee visa applications.
• Oversee travel arrangements and corporate purchases.

Skills

UAE Visa Requirements

Team Management

Time Management

Problem Solving

Fluency in English

Job description

This position reports directly to the HR & Administration Manager.

The Role is as follows:

1. Direct all day to day administration services to ensure they are executed in a timely and cost-effective manner and are in line with the approved Company policies.
2. Supervise PRO with relation to Government Relations function; including Employee Visa applications, visa renewals, Emirates ID applications, site gate passes etc.
3. Responsible for arranging staff transportation, scheduling and monitoring of staff transfer buses.
4. Ensure all documentation regarding insurances is up to date and in compliance with current UAE requirements.
5. Responsible for supervision of all travel ticket booking and accommodation arrangements both at home and abroad. Including new employees, secondees, trainees etc.
6. Responsible for supervision of all travel arrangements for Business Travel and also employee annual flight tickets.
7. Responsible for corporate purchases, evaluating quotations from suppliers and supporting price negotiations.
8. Responsible for providing and maintaining inventories for all office and stationary supplies.
9. Provide support on organization, budgeting and execution of employee events.
10. Arrange company vehicles, registration and maintenance and ensuring competitive pricing from all vendors.
11. Sourcing and maintenance of living accommodation for employees if and when required.
12. Responsible for scheduling of drivers, receptionists, office attendants, cleaning staff.
13. Supervise all administration staff on a daily basis. Monitor training and employee development requirements.
14. Responsible for building and offices design and maintenance, car park and grounds maintenance.

Minimum Requirements:

1. At least 8 years administration experience, with at least 4 years as Administration Supervisor in Abu Dhabi.
2. Must have excellent knowledge of UAE Visa Requirements and relevant experience of dealing with same.
3. Experience of managing a diverse team in a professional & organized manner.
4. Fluency in written and spoken English.
5. Ability to manage time & work under pressure.
6. Readiness to persevere with difficult tasks.
7. Able to focus and drive tasks to completion.

This role is a priority. Those who can join us IMMEDIATELY will have a definitive advantage.

About The Company

Chiyoda CCC Engineering Ltd (CCEL) is a premier joint venture company in the EPC market.
Since the early 1950’s CCC, and Chiyoda Corporation in 1960’s, have participated in the building of the most complex Oil and Gas plants, refineries, petrochemical plants, pipelines, and utilities.
Both companies have vast technical knowhow, strong capabilities in multi-discipline engineering, project management and construction and long regional experience.