Administration Services Section Manager

Dubai Careers - A Smart Dubai Initiative; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A cultural institution in Dubai is seeking an experienced administrator to oversee its operational plans and ensure the efficient management of resources. The ideal candidate will hold a Bachelor’s degree in Business Administration and have over 7 years of relevant experience. Responsibilities include budget management, policy development, and supervision of administrative services, ensuring high standards of service delivery.

Qualifications

• Minimum of 7 years of experience in administrative and technical services.
• Strong ability to manage multiple administrative functions.

Responsibilities

• Develop and implement the operational plan.
• Prepare and manage the department's budget.
• Supervise procurement and contracting processes.

Skills

Administrative management

Financial planning

Policy development

Risk management

Supplier relationship management

Education

Bachelor's degree in Business Administration

Job description

Job Description

• Develop the department’s operational plan and follow up on its implementation to ensure financial objectives are achieved efficiently and effectively.
• Prepare, update, and develop policies, procedures, regulations, and technical requirements related to administrative affairs in accordance with best practices.
• Strengthen relationships with internal and external partners to ensure service delivery meets the highest standards.
• Regularly monitor performance indicators, review achievement rates, and evaluate the performance of department staff.
• Prepare periodic and annual performance reports for the department and submit them to the direct supervisor.
• Submit the department’s needs for human, financial, and technical resources that contribute to efficient operations to the direct supervisor.
• Prepare the department’s budget and submit it to the direct supervisor.
• Identify risks related to the department’s work and propose solutions for mitigation.
• Provide financial advice and support to the direct supervisor and participate in implementing any additional tasks related to the library’s scope of work.
• Represent the department in events as assigned by the direct supervisor.
• Supervise general services and ensure the efficient provision of hospitality, mail, couriers, and drivers to meet the library’s needs.
• Manage procurement and contracting processes by following up on tenders and procurement procedures, and coordinate with relevant parties to ensure the availability of required resources and services.
• Oversee storage planning and monitoring processes and ensure the preservation of books, tools, and stored resources in accordance with best practices.
• Supervise facilities and assets, ensure the safety and security of the library’s properties and storage areas, and manage their regular maintenance.
• Supervise periodic inventory and replacement processes of the library’s assets.
• Oversee maintenance and security services, ensuring the provision of cleaning, maintenance, and security services to create a safe and comfortable environment for employees and visitors.
• Manage and supervise the provision of administrative services, including travel ticket bookings, hotel accommodations, hospitality, shipping, mailing, stationery, transportation, and more.
• Supervise the operation and maintenance of library vehicles and manage the movement of drivers and couriers to ensure operational efficiency.
• Supervise the distribution of publications to schools, universities, and public libraries locally and internationally according to planned schedules.
• Manage supplier relationships, monitor and regularly evaluate their performance, and ensure compliance with agreed standards.
• Supervise contracts with service providers such as cleaning, security, maintenance, technical support, and facility leasing, ensuring services are delivered in line with signed agreements.
• Oversee the implementation of occupational health and safety procedures in the library and its facilities to ensure a safe working environment.
  
  

Qualifications

• Bachelor's degree in Business Administration or its equivalent as a minimum requirement from an accredited university.
• More than 7 years of experience in administrative and technical services activities
  
  

Mohammed Bin Rashid Library was established by law no.14 in 2016 in line with the vision of His Highness Sheikh Mohammed bin Rashid Al Maktoum, Vice President and Prime Minister of the UAE, and Ruler of Dubai, to develop a knowledge society in Dubai and the UAE. As one of the most ambitious cultural and intellectual initiatives in the Arab world, the library's design was inspired by the 'Rehal', the traditional wooden book rest.

The Library aims to spark a passion for knowledge throughout UAE society, especially the youth, in addition to the conservation and promotion of Arabic literature, culture, and heritage by supporting and promoting reading, research, creativity, and entrepreneurship. Therefore, the Library offers free access to a unique collection of books and other knowledge resources.

Contact Details - Mohammed Bin Rashid Library

P.O. Box: 9040 Dubai UAE

Tel.: [phone]

E-mail: [e-mail]

Ask Dubai Tel: [phone]

For more information, visit our website

Job Category

Administration

Advertiser

Dubai Government

Educational-level

Bachelor

Required Nationality

UAE Only

Monthly Salary

30001-40000

Schedule-Time

Full time

Job Posting

07/08/2025

Unposting Date

Ongoing