Administration / Project Coordinator

IT Company in Abu Dhabi; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading company in Abu Dhabi is seeking a proactive Administration / Project Coordinator to manage communications and coordinate projects within the oil & gas sector. The role requires strong organizational and communication skills along with a Bachelor's degree in Business Administration or Engineering. Candidates with prior industry experience and familiarity with procurement platforms will be preferred.

Qualifications

• Prior experience in the oil & gas industry is highly preferred.
• Experience coordinating projects from start to finish (A–Z).
• Familiarity with ADNOC processes and procurement platforms.

Responsibilities

• Act as the main point of contact for client inquiries.
• Monitor RFQs, RFPs, and track deadlines.
• Coordinate and monitor ongoing projects to ensure deadlines are met.

Skills

Organizational skills

Communication

Coordination

Attention to detail

Multitasking

Education

Bachelor’s degree in Business Administration

Bachelor’s degree in Engineering

Tools

Microsoft Office Suite

SAP Ariba

Job description

Bachelor of Technology/Engineering, Bachelor of Science(General, Technology), Bachelor of Business Administration

Nationality

Any GCC National, Indian, Filipino

Female

Vacancy

1 Vacancy

Job Description

Job Title: Administration / Project Coordinator
Location: Abu Dhabi, UAE
Employment Type: Full-Time
Working Hours: Monday to Friday

Job Summary:

We are seeking a highly organized and proactive Administration / Project Coordinator to join our team. This role will serve as the focal point for general communications, support client interactions, and coordinate with our principal partners. The ideal candidate will have prior experience in the oil & gas sector and demonstrate the ability to coordinate projects from inception to completion.

Key Responsibilities:

• Act as the main point of contact for general communications and client inquiries.
• Coordinate with principal partners to ensure prompt and accurate responses.
• Monitor RFQs, RFPs, and tender opportunities; track deadlines and submission requirements.
• Assist in the preparation and submission of quotes, proposals, and supporting documents.
• Coordinate and monitor ongoing projects to ensure deadlines and deliverables are met.
• Schedule and organize both online and in-person meetings; take and distribute meeting minutes.
• Support prequalification and supplier registration processes, particularly with ADNOC.
• Follow up on submitted invoices and support documentation compliance.
• Maintain and update project trackers, contact lists, and other key project documentation.
• Answer incoming calls and respond to email inquiries professionally and promptly.
• Provide day-to-day office support, including: expense reporting, meeting coordination, data entry, document control and filing
• Provide a full range of administrative and project support activities as needed.

Desired Candidate Profile

Qualifications:

• Bachelor’s degree in Business Administration, Engineering, or related field.
• Previous experience in the oil & gas industry is highly preferred.
• Experience coordinating projects from start to finish (A–Z).
• Familiarity with SAP Ariba, ADNOC procurement platforms, registration, and prequalification.
• Familiarity with ADNOC processes, HSE standards, and offshore/onshore operations.
• Strong organizational and multitasking abilities.
• Excellent communication and coordination skills.
• High attention to detail and discretion with confidential/sensitive information.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

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