Administration Officer

Company Description

SGS is the world's leading Testing, Inspection and Certification company. We operate a network of over 2,500 laboratories and business facilities across 115 countries, supported by a team of 99,500 dedicated professionals. With over 145 years of service excellence, we combine the precision and accuracy that define Swiss companies to help organizations achieve the highest standards of quality, compliance and sustainability.

Our brand promise when you need to be sure underscores our commitment to trust, integrity and reliability, enabling businesses to thrive with confidence. We proudly deliver our expert services through the SGS name and trusted specialized brands, including Brightsight, Bluesign, Maine Pointe and Nutrasource.

SGS is publicly traded on the SIX Swiss Exchange under the ticker symbol SGSN (ISIN CH0002497458, Reuters SGSN.S, Bloomberg SGSN:SW).

Job Description

Job Role:

Coordinate and monitor administration activities to support Operations Control and Laboratory, ensuring efficient workflow and timely reporting.

Key Responsibilities

1. Manage complete workflow from job registration to invoicing, meeting KPIs and maintaining accurate records.
2. Verify and approve invoices, purchase orders, and quotations for clients and suppliers.
3. Prepare statistical reports and maintain databases on client/supplier rates and contracts.
4. Provide technical support and training on in-house software such as BOSS, e-promise, and SOL.
5. Monitor archiving of records for traceability and accessibility.
6. Verify monthly revenue reports, unbilled revenue, and accruals for reporting to managers.
7. Pursue late payments and manage relationships with clients to ensure timely payments.
8. Ensure compliance with HSE policies, procedures, and SGS Code of Integrity.
9. Work flexible hours as required and maintain a high level of confidentiality.
10. Perform other duties as assigned by management.
11. Work in a smart and fast manner.

Qualifications

Minimum graduation, preferably with a Commerce background.