Administration Officer

Fehling Instruments Middle East; Sharjah; On-site; AED 50,000 - 70,000; Full time

Job summary

A leading instruments company in Sharjah is looking for an Administration Officer to handle day-to-day operations. Responsibilities include managing office activities, supporting the HR and finance departments, and ensuring compliance with company policies. The ideal candidate has excellent organizational skills and proficiency in MS Office. This role is essential for maintaining the efficiency of office functions and supporting staff effectively.

Qualifications

• Proven experience in an administrative or office management role.
• Strong organizational and multitasking skills.
• Excellent communication skills (written and verbal).

Responsibilities

• Manage office operations, supplies, and equipment.
• Prepare, organize, and maintain records, correspondence, and documentation.
• Support HR and finance departments with administrative tasks.

Skills

Organizational skills

Communication skills

Proficiency in MS Office

Problem-solving skills

Attention to detail

Job description

Administration Officer – Job Description

Position Summary

The Administration Officer is responsible for ensuring smooth day-to-day operations within the office. This role supports management and staff by handling administrative tasks, coordinating office activities, maintaining records, and ensuring compliance with company policies.

Key Responsibilities

• Manage office operations, supplies, and equipment.
• Prepare, organize, and maintain records, correspondence, and documentation.
• Support HR and finance departments with administrative tasks (leave records, invoices, reimbursements, etc.).
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Draft and format reports, letters, and internal communications.
• Handle incoming and outgoing communications (calls, emails, mail).
• Ensure proper filing systems (electronic and paper) are up to date.
• Liaise with vendors, service providers, and external partners.
• Assist in organizing company events, workshops, and training sessions.
• Ensure compliance with health, safety, and office policies.

Requirements

• Proven experience in an administrative or office management role.
• Strong organizational and multitasking skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent communication skills (written and verbal).
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving skills.

Reporting to: General Manager

Skills

• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Knowledge of office management systems and procedures.
• Ability to handle sensitive information with confidentiality.
• Strong problem-solving and decision-making skills.
• Attention to detail and accuracy in work.
• Ability to prioritize tasks and manage multiple deadlines.
• Customer service orientation and interpersonal skills.
• Flexibility and adaptability in a fast-paced environment.