Administration Officer

SITEC Quality Group; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

Join a leading company as an Administration Officer in Dubai HQ, where you will support senior leadership and manage a variety of administrative and financial responsibilities. This dynamic role involves direct support to executives, handling sensitive information, and ensuring operational excellence in a fast-paced environment.

Qualifications

• Proven experience in both financial and administrative roles.
• Strong organizational skills required.
• Ability to maintain discretion and handle sensitive information.

Responsibilities

• Directly supporting the CEO and Managing Director.
• Overseeing all office administration and handling confidential documentation.
• Managing internal communication, meeting minutes, and project records.

Skills

Organizational skills

Discretion

Financial skills

Education

Diploma or Bachelor’s Degree in Business Management

Tools

QuickBooks

Job description

Join Our Team as an Administration Officer – Dubai HQ

Are you a detail-oriented professional with a strong background in both finance and administration? We’re looking for an Administration Officer to play a key role in supporting senior leadership and ensuring smooth daily operations at our Dubai headquarters.

This is your chance to be part of a fast-paced, professional environment where your expertise in office management and financial coordination will directly support executive decision-making and company growth.

We offer a dynamic work setting, the opportunity to work closely with top leadership, and the chance to manage a broad range of administrative and financial responsibilities—all while contributing to the strategic operations of a growing organization.

Your day-to-day responsibilities will include:

• Directly supporting the CEO and Managing Director
• Overseeing all office administration and handling confidential documentation
• Managing internal communication, meeting minutes, and project records
• Preparing offer letters for new hires across SITEC Quality Group
• Reviewing monthly payroll and tax invoices
• Managing PRO tasks including visa applications and cancellations
• Monitoring rental agreements, office expenses, inventory, and purchases
• Maintaining up-to-date records of company assets
• Tracking costs and budget compliance
• Managing receivables and payables, and entering data in QuickBooks
• Responding to finance queries and preparing monthly financial reports, including P&L statements, VAT filings, and budget control

What we’re looking for:

• Diploma or Bachelor’s Degree in Business Management
• Proven experience in both financial and administrative roles
• Proficiency in QuickBooks and strong organizational skills
• Ability to maintain discretion and handle sensitive information

If you’re a reliable, proactive individual with a knack for numbers and operations—and ready to take on a pivotal role in a growing company—we want to hear from you.