Administration Executive-Leasing

DAMAC Properties; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

A leading company in the luxury real estate market is seeking a Leasing Administrator in Dubai. The successful candidate will be responsible for managing lease agreements, tenant records, and generating reports. Candidates should have experience with Yardi software and possess strong organizational and communication skills.

Qualifications

• Minimum of 2 years experience in leasing administration or property management.
• Proficiency in Yardi and strong skills in report generation.
• Fluency in English; Arabic skills preferred.

Responsibilities

• Prepare and manage lease agreements and tenant records.
• Generate leasing reports and provide administrative support.
• Liaise with government authorities for compliance.

Skills

Database Management

Communication

Organizational Skills

Attention to Detail

Education

Diploma or Bachelor’s degree in Business Administration, Real Estate, or related field

Tools

Yardi property management software

Microsoft Office Suite

Job description

Job Description

Key Responsibilities:

1. Prepare, review, and manage lease agreements, renewals, amendments, and other leasing documents in coordination with the leasing team and legal advisors.
2. Maintain and regularly update the leasing database and tenant records using Yardi property management software, ensuring data accuracy and completeness.
3. Assist in the processing and registration of Ejari contracts, liaising with relevant government authorities and tenants to ensure compliance with Dubai’s regulatory requirements.
4. Generate and compile leasing reports including occupancy rates, rent roll, payment status, and lease expiry notifications using Yardi and other tools.
5. Serve as the first point of contact for tenant inquiries related to leasing documentation, rental payments, and lease terms, providing timely and professional responses.
6. Collaborate with finance and operations teams and other departments.
7. Ensure all leasing activities and documentation adhere to company policies, RERA regulations, and other local property laws.
8. Provide general administrative support including managing correspondence, drafting emails, maintaining filing systems, and organizing calendars and meetings for the leasing team.

Qualifications:

1. Diploma or Bachelor’s degree in Business Administration, Real Estate, Property Management, or a related field preferred.
2. Minimum of 2 years experience in leasing administration, property management, or a similar real estate support role, preferably within retail or shopping mall environments.
3. Proven professional experience working with Yardi property management software is highly preferred, with strong skills in database management and report generation.
4. Excellent organizational skills with strong attention to detail and the ability to manage multiple priorities effectively.
5. Strong communication and interpersonal skills to interact with team members and other departments including tenants.
6. Proficient in Microsoft Office Suite (Word, Excel, Outlook) and comfortable learning new software tools.
7. Knowledge of Dubai’s Ejari system, RERA regulations, and local leasing laws is an advantage.
8. Ability to work independently, take initiative, and contribute positively to a fast-paced team environment.
9. Fluency in English is required; Arabic language skills are an added benefit.

About Us

DAMAC Properties has been shaping the Middle East’s luxury real estate market since 2002, delivering iconic residential, commercial, and leisure properties across the region and beyond.

DAMAC adds vibrancy to the cities in which its projects are located, with a huge and diverse portfolio that includes two world-class master-planned golf developments. To date, DAMAC has delivered 30,000+ quality homes, with 34,000 more underway.

• AS OF 30TH JUNE 2020