Administration Executive

Budget Rent a Car, UAE; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading rental car company in Dubai is seeking an Administration Executive to manage key administrative functions including employee services, documentation, and compliance with UAE laws. The ideal candidate will have a Bachelor's degree, over 2 years of experience in UAE, and strong organizational skills. Proficiency in MS Office and HR software is required. This role provides a comprehensive opportunity to engage in administrative oversight and support operations.

Qualifications

• Minimum 2 plus years of UAE experience in business administration, HR operations, or PRO services.
• Strong knowledge of UAE labor law, immigration processes, and visa procedures.

Responsibilities

• Oversee and manage key administrative functions.
• Administer employee leave requests in compliance with company policy and UAE labor law.
• Handle business travel bookings for employees.
• Ensure timely processing of visa renewals and Emirates ID.
• Manage traffic fine payments for company vehicles.

Skills

Strong organizational skills

Attention to detail

Excellent communication (English; Arabic is a plus)

Ability to handle multiple tasks with high accuracy

Education

Bachelor’s degree in Business Administration, HR, or related field

Tools

MS Office

HR/Administration software

Job description

The Administration Executive is responsible for overseeing and managing key administrative functions, ensuring smooth operations related to employee services, travel, documentation, and company assets. This role requires strong organizational skills, attention to detail, and compliance with UAE laws.

1. Leave, Attendance & Travel Management

• Administer employee leave requests (annual, sick, unpaid, etc.) in compliance with company policy and UAE labor law.
• Process leave tickets (annual flight benefits) for employees and their families.
• Manage ticket encashment requests as per company policy.
• Handle business travel bookings (flights, hotels, transportation) for employees.
• Manage employee attendance roster and attendance records (Bio Matics) in consultation with the line manager and generate required report for inputs to the payroll system.

2. Employee Documentation & Certificates

• Prepare and issue salary certificates, employment letters, and NOCs (No Objection Certificates) for onward approvals.
• Ensure timely processing of visa renewals, Emirates ID, and work permit renewals.
• Monitor and notify employees about passport renewals and follow up for timely submission.

3. Medical Insurance Administration

• Process new medical insurance applications, renewals, and deletions for employees.
• Liaise with the Group insurance providers to resolve employee queries and claims.

4. Trade License & Corporate Compliance

• Coordinate trade license renewals and related government documentation.
• Ensure compliance with UAE regulatory requirements.

5. Company Vehicle & Transport Management

• Oversee traffic fine management and payment for company vehicles for employees.
• Handle vehicle registration, deregistration, and transfer processes for company vehicles given to the employees.
• Manage Salik tags, parking cards, and related transport services.

6. General Administrative Support

• Maintain accurate records of all administrative processes.
• Assist employees with government-related transactions (Tasheel, Amer, etc.).
• Provide support in audits and compliance checks.

Qualifications:

• Bachelor’s degree in Business Administration, HR, or related field.
• Minimum 2 plus years of UAE experience in business administration, HR operations, or PRO services.
• Strong knowledge of UAE labor law, immigration processes, and visa procedures.
• Proficiency in MS Office and HR/Administration software.
• Excellent communication (English; Arabic is a plus) and organizational skills.
• Ability to handle multiple tasks with high accuracy.

Experience:

• Administration: 3 years (Preferred)

License/Certification:

• UAE Driver's License (Preferred)

Please note that only shortlisted candidates will be contacted. Thank you for your interest in joining us!