Administration Assistant - Legal

Charterhouse; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading global law firm in Dubai is seeking a proactive Administrator to support their team with diverse administrative tasks. The role involves managing client interactions, organizing meetings, and providing document support. Ideal candidates will have at least 2 years of experience in administrative roles, preferably within professional services, and possess excellent communication skills in English.

Qualifications

• At least 2 years of administrative and office management experience.
• Experience in professional or financial services.
• Proactive, friendly, and self-sufficient.

Responsibilities

• Manage front-of-house duties and client interactions.
• Arrange meetings, conferences, and travel.
• Assist with legal tasks like document support and billing.

Skills

Communication skills

Organizational skills

Team player

Education

Western qualifications

Job description

Charterhouse is currently working with a leading global law firm based in Dubai, seeking to hire a proactive and results-driven Administrator to support their professional team with administrative tasks. Due to the demands of the position, candidates should have experience in the legal, financial, or professional services industry.

About the role

The Administration Assistant will perform administrative tasks assigned by the legal practices to support team members, such as practice executives and partners within the Dubai Office. They will also provide efficient and diverse administrative, organizational, and document support to all practice areas within the firm.

Responsibilities include, but are not limited to, managing front-of-house duties by welcoming clients, handling inbound and outbound calls, taking messages, and answering queries. The role also involves arranging meetings, conferences, training sessions, and organizing travel and accommodation. Assistance with legal tasks such as document support and billing may also be required.

This is an exciting opportunity for someone currently in an administrative role seeking new challenges, skill development, and professional growth.

About You

The ideal candidate will have at least 2 years of administrative and office management experience and preferably reside in Dubai. Experience within professional services, financial services, or other corporate environments is essential.

Excellent communication skills in English, both written and verbal, are required, with Western qualifications being an advantage. UAE work experience is preferred. The candidate should be positive, proactive, friendly, a strong team player, self-sufficient, and possess exceptional organizational skills.