Administration Assistant - Emiratisation

Emirates; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading company in aviation is seeking an Administration Assistant in Dubai. The successful candidate will provide general administrative services, including organizing schedules, preparing documents, and maintaining records. This role offers a fast-paced environment with significant contribution opportunities to the company's success.

Benefits

Tax-free salary

Travel benefits including discounts on flights and hotels

Qualifications

• Experience in general administration and office environments.
• Computer literate with knowledge of Word and Excel.

Responsibilities

• Organize appointments and prepare necessary documents.
• Receive cash and prepare daily reports.
• Maintain departmental records and ensure accurate timekeeping.

Skills

General administration

Customer service

Filing and documentation

Timekeeping activities

Tools

Microsoft Word

Microsoft Excel

Job description

Job Purpose

At Emirates Group, we connect the world through our global hub in Dubai, ensuring our customers always ‘Fly Better.’ As one of the most recognised and admired brands globally, we’re driven by innovation and excellence. Join us as a Administration Assistant and experience a fast-paced, multicultural environment where your ideas and expertise will help shape the future of aviation. Here, you’ll grow alongside professionals from diverse backgrounds, contributing to our shared success and making your mark on a global stage.

As a Administration Assistant, you wil provide general administrative services and/or secretarial support. This role is typically focussed on the completion of tasks and work routines which are semi-related. Interaction with contacts within other departments is routine and usually uncomplicated. The use of a computer is at a basic level and somewhat frequent.

In This Role, You Will

• Organise appointments as required and prepare necessary documents, keeping designated employees advised of their daily schedule and ensure availability of facilities, meeting rooms etc. Where required, handle all aspects of internal customer service to ensure a professional, accurate and informative service.
• Receive cash, prepare daily reports on the same and highlight discrepancies where the case. Support supervisory staff in billing and account reconciliation where required. Prepare and submit applications, government forms, permit requests etc. for employees.
• Prepare documents, passes, licenses and forms for submission to HR, Staff Travel, and other internal departments for staff as required.
• Complete timekeeping activities such as: input of sick, absence, leave, overtime to ensure accurate records are maintained. Assist in compiling routine management reports. Recommend improvements to process/procedure to seniors.
• Maintain department records for timekeeping and highlight attendance trends or issues to management.
• Compose and dispatch routine letters, memos and other correspondence for the department. Sort, consolidate and distribute incoming mail items and other documents in an organised and timely manner.
• Prepare documents for distribution to internal and external departments as per department requirements. This includes photocopying, collating, scanning, faxing, laminating, binding etc. Wherever required by role, update information systems and prepare routine reports.
• Maintain an efficient filing system for the department and ensure logs or standard reports are as per requirements. Ensure information is accurate and up to date.
• Ensure hardware assets are in working order (photocopier, telephones, fax).
• Order and maintain office stationary supplies, with logs of daily activity.
  
  

Qualification

Qualifications, Experience, Knowledge & Skills

Experience in general administration

Experience in an administrative or office environment.

Computer literate with working knowledge of Word, Excel etc.

Thank you for your interest in this position. We appreciate you taking the time to apply.

Salary & benefits

Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotels stays around the world. Find out what it’s like to live and work in our fast-paced, cosmopolitan home city in the Dubai Lifestyle section of our website www.emirates.com/careers