Administration Assistant

Al Tayer Group Career site; Dubai; On-site; AED 90,000 - 150,000; Full time

Job summary

Al Tayer Group is seeking an Administrative and Estimation Support professional in Dubai to assist the Estimation Department with supplier enquiries, basic quantity take-offs, and cost data management. The role involves coordinating with suppliers, reviewing drawings, and supporting tender submissions.

The ideal candidate will have 1–3 years in Estimation or Tender Administration, a civil-related degree, and experience with Excel, CAD, or CCS Take-off tools. Fresh graduates are welcome to apply.

Qualifications

• Diploma or bachelor’s degree in civil engineering, Quantity Surveying, Construction Management, Interior Design, or a related field.
• 1 to 3 years of experience in Estimation, Procurement, QS, or Tender Administration.
• Fresh graduates with strong interest in Estimation and Quantity Surveying are encouraged to apply.
• Basic understanding of interior fit-out and joinery works.

Responsibilities

• Send enquiries to suppliers and subcontractors as directed by the estimators.
• Follow up suppliers and subcontractors for quotations, samples, technical datasheets, and clarifications.
• Maintain and update supplier and subcontractor databases.
• Record and track received quotations.
• Assist in preparing quotation comparison sheets.
• Assist estimators in reviewing drawings and specifications.
• Perform basic quantity take-offs and measurements under supervision.
• Prepare quantity schedules.
• Update quantity take-off sheets when revised drawings are issued.
• Maintain historical cost and supplier pricing records.
• Update material and labour cost databases.
• Organize supplier quotations and project cost information for future reference.
• Liaise with suppliers, subcontractors, and internal departments.
• Follow up on outstanding quotations and technical information.
• Assist in preparing meeting minutes and action trackers.
• Support the estimation team during tender submissions and deadline periods

Skills

Estimation coordination

Procurement

Tender administration

QS experience

MS Excel

MS Word

Outlook

AutoCAD

CCS Take-off

Education

Diploma or Bachelor’s degree in Civil Engineering or related field

Tools

MS Excel

MS Word

Outlook

AutoCAD

CCS Quantity Take-off

Job description

To provide administrative and estimating support to the Estimation Department by
coordinating supplier and subcontractor enquiries, following up quotations, and assisting
with basic quantity take-os for interior fit-out and joinery projects.

Responsibilities

Supply Chain Coordination

• Send enquiries to suppliers and subcontractors as directed by the estimators.
• Follow up suppliers and subcontractors for quotations, samples, technical datasheets, and clarifications.
• Maintain and update supplier and subcontractor databases.
• Record and track received quotations.
• Assist in preparing quotation comparison sheets.

Quantity Take-off Support

• Assist estimators in reviewing drawings and specifications.
• Perform basic quantity take-offs and measurements under supervision.
• Prepare quantity schedules.
• Update quantity take-off sheets when revised drawings are issued.

Cost Database Management

• Maintain historical cost and supplier pricing records.
• Update material and labour cost databases.
• Organize supplier quotations and project cost information for future reference.

Coordination and Communication

• Liaise with suppliers, subcontractors, and internal departments.
• Follow up on outstanding quotations and technical information.
• Assist in preparing meeting minutes and action trackers.
• Support the estimation team during tender submissions and deadline periods

Qualifications

• Diploma or bachelor’s degree in civil engineering, Quantity Surveying, Construction
• Management, Interior Design, or a related field.
• 1 to 3 years of experience in Estimation, Procurement, QS, or Tender Administration.
• Fresh graduates with strong interest in Estimation and Quantity Surveying are
• encouraged to apply.

Technical Skills

• Basic understanding of interior fit-out and joinery works.
• Ability to read architectural and fit-out drawings.
• Basic quantity take-o knowledge.
• Proficiency in Microsoft Excel, Word, and Outlook.
• AutoCAD knowledge is preferred.
• Familiarity with CCS Quantity Take-o or similar software is an advantage but not mandatory.
• Good communication and follow-up skills.
• Strong organizational abilities.
• Attention to detail and accuracy.
• Willingness to learn and develop estimating skills.