Administration Assistant

We One FZE; Dubai; On-site; AED 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a proactive Administrative Assistant to enhance office efficiency and support daily operations. This role involves managing schedules, maintaining records, and coordinating communications while providing exceptional customer service. The ideal candidate will possess strong organizational skills and proficiency in Microsoft Office Suite, particularly Excel and PowerPoint. If you're looking to contribute to a positive workplace culture and thrive in a dynamic environment, this opportunity is perfect for you. Join a team where your efforts will directly impact the success of the organization.

Qualifications

• 1-2 years of relevant experience in an administrative support role.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage daily tasks and ensure timely completion of administrative duties.
• Support financial processes by handling invoicing and expense reports.

Skills

Microsoft Office Suite

Organizational Skills

Verbal Communication

Written Communication

Customer Service

Problem Solving

Education

High School Diploma

Associate Degree in Business Administration

Bachelor's Degree in Business Administration

Tools

Excel

PowerPoint

Financial Software

Job description

• Manage and prioritize daily tasks, ensuring timely completion of administrative duties such as scheduling appointments and organizing meetings.
• Maintain accurate records and databases, including filing systems and digital documents, to enhance information retrieval and streamline office operations.
• Coordinate office communications, including drafting and sending emails, memos, and reports, while maintaining a professional tone and clarity.
• Assist in the preparation of presentations and reports by compiling data and creating visually appealing slides, ensuring information is engaging and informative.
• Support financial processes by handling invoicing, expense reports, and budget tracking, contributing to efficient financial management.
• Provide customer service by responding to inquiries and resolving issues promptly, fostering positive relationships with clients and stakeholders.
• Facilitate onboarding processes for new employees by preparing orientation materials and coordinating training schedules, ensuring a smooth transition.
• Monitor office supplies and inventory, placing orders as needed to ensure the office remains well-equipped and operational.
• Organize company events, meetings, and travel arrangements, paying attention to detail to create seamless experiences for participants.
• Collaborate with team members and management to improve office efficiency and contribute to a positive workplace culture.

Desired Candidate Profile

• Minimum of a high school diploma, with a preference for candidates holding an associate or bachelor’s degree in business administration or related fields.
• 1-2 years of relevant work experience in an administrative support role, demonstrating a solid understanding of office procedures.
• Proficiency in Microsoft Office Suite, especially Excel and PowerPoint, with the ability to quickly learn new software tools.
• Strong organizational skills, with a keen attention to detail to manage multiple tasks effectively and meet tight deadlines.
• Excellent verbal and written communication skills, able to convey information clearly and professionally to diverse audiences.
• Ability to work independently and as part of a team, demonstrating flexibility and a proactive approach to problem-solving.
• Familiarity with basic accounting principles and experience with financial software is a plus, enhancing financial reporting capabilities.
• A positive attitude and a customer-centric approach, focused on providing exceptional support to both internal and external stakeholders.
• Ability to handle confidential information with discretion and integrity, maintaining trust in sensitive situations.
• Fluency in English is essential, with additional language skills being a significant advantage in a multicultural working environment.

Disclaimer: Naukrigulf.com is only a platform to bring jobseekers & employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at [e-mail]

World Security is a Guarding and security solution provider .