Administration Assistant

We are looking for a responsible Administrator to organize our company’s day-to-day operations. Your job will be to provide clerical support to our managers and employees and coordinate all daily administrative activities.

Key Responsibilities

• Handle the opening, closing, and arrangement of the office.
• Assist Agents by preparing contracts and related documents for each property sale/rent.
• Dealing with email enquiries (reply to emails within 1 working day).
• Welcoming any guests/clients.
• Produce reports, presentations, and briefs.
• Devise and maintain office filing system.
• Handling Property advertisement portals (Property Finder, Bayut, Dubbizle).
• Monitoring and updating the inventory for sales, rentals, and renewals.
• Create and maintain spreadsheets in Excel and report to the CEO.
• Compose, edit, and draft letters, addenda, and property-related contracts.
• Calling Landlords, checking availability, arranging viewings.
• Answering inquiries and assisting clients.
• Compile, organize, and accurately finalize documents for office records.
• Screen and direct phone calls/emails and distribute correspondence.
• Handle requests and queries appropriately and provide general office and operational support.
• Ordering office stationery and supplies.
• Organize, store, and print company documents as needed.

Desired Candidate Profile

• Proven experience as an Administrator, Administrative Assistant, or relevant role.
• Previous experience in Real Estate in Dubai is a plus.
• Experience in Bayut, Dubizzle, Property Finder, Thrakeesi, Ejari.
• Familiarity with office equipment, including printers and scanning machines.
• Knowledge of office policies and procedures.
• Experience with office management tools (MS Office software, Adobe Acrobat, PDF, etc.).
• Excellent organizational and time-management skills.
• Strong written and oral communication skills.
• Problem-solving attitude with an eye for detail.
• Must be located in UAE and immediately available.

Employment Visa, Medical Insurance, and Annual Leaves as per the UAE Labor Law will be provided. A dynamic and supportive work environment awaits you.