Admin Support Officer

توظيف الجمل الوردي; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A local company in Dubai is looking for an Admin Support Officer to ensure smooth operations and support the team. The ideal candidate will have strong organizational skills, be a quick learner, and enjoy working in a dynamic environment. Responsibilities include managing supplies, organizing documents, and supporting team events. Candidates must have their own visa and be able to purchase medical insurance.

Qualifications

• Must have own visa (Spouse, Golden or valid NOC letter).
• Must be able to purchase own medical insurance.
• Enjoy working in a creative, fast-paced environment.

Responsibilities

• Provide administrative support to the team.
• Manage deliveries and returns efficiently.
• Organize and maintain filing systems.

Skills

Proficient with Microsoft Outlook and Office

Strong organization skills

Time management skills

Basic understanding of office budgeting

Quick learner

Strong communication skills

Education

Diploma or Bachelor's degree in Business Administration or related field

Job description

Length – 6 month contract (likely to extend)

Working Days – 5 per week

Qualifications:

• MUST have own visa (Spouse, Golden or valid NOC letter)
• MUST be able to purchase own medical insurance
• Technical Skills: Proficient with Microsoft Outlook and Office; experience with calendar and scheduling tools; familiarity with basic office systems and vendor management
• Business Skills: Strong organization, time management, and prioritization skills; basic understanding of office budgeting and procurement
• Education: Diploma or Bachelor's degree preferred in Business Administration or related field; or equivalent experience
• You have strong communication skills, curiosity, and are a quick learner
• You enjoy a creative, fast-paced, agile world
• You take pride in keeping things organized and running like clockwork
• You’re a go-to person who people trust for help — calm, dependable, and proactive
• You enjoy having fun and contributing to a positive culture.
• You believe that no task is too small if it helps the team succeed

Key responsibilities:

• Provide administrative support to the team
• Managing deliveries and returns efficiently
• Monitoring and replenishing office supplies as needed
• Organising and maintaining filing systems for company documents (physical and digital)
• Assisting with day-to-day office operations to ensure a smooth workflow
• Coordinating the printing and distribution of business cards and employee ID cards
• Be an awesome member of the team, have fun and enjoy social events by arranging food, logistics, and other requirements as guided
• Own and manage daily admin operations including scheduling, document prep, and team coordination
• Assisting visitors and participants during external meetings, ensuring a smooth and
• professional experience
• Take charge of calendar management, meetings (internal and external), and travel bookings (when needed) for leadership and key team members
• Ensure smooth end-to-end office management — from managing supplies (for instance keeping track of expenses), deliveries and vendors to maintaining a welcoming and functional workspace
• Support onboarding and offboarding of team members with clear processes and warm welcomes
• Help organize team events, meetings, and internal communications
• Proactively identify opportunities to improve how we work and collaborate.
• Assisting in travel bookings for stakeholders whenever required.
• Jump in where needed when unexpected things pop up.

About the Role:

We are seeking an Admin Support Officer with a mission to ensure the smooth, efficient, and joyful running of our office and team operations. You will be challenged to juggle multiple priorities — from calendar chaos to last-minute logistics — and still keep the coffee stocked and the printer running.

You will experiment with ways to streamline our admin processes and improve the day-to-day experience of our team in order to boost productivity and employee happiness.