Admin Operations Executive

Hintel Middle East; Dubai; On-site; AED 60,000 - 80,000; Full time

Job summary

A leading international real estate brokerage in Dubai seeks an Administration & Operations Executive to provide essential support in operations and administration. The role involves managing calendars, coordinating meetings, and assisting with documentation, making it ideal for an organised and proactive professional. The position offers exposure to prestigious property developments within a high-performing team, enhancing your career in a dynamic market.

Qualifications

• 2–4 years of experience in administration or operations roles, preferably in real estate.
• Strong organisational and communication skills required.
• Ability to handle multiple tasks with attention to detail.

Responsibilities

• Provide administrative support to a senior team member.
• Manage calendars and schedule internal and external meetings.
• Prepare weekly and monthly performance reports.

Skills

Attention to detail

Organisational skills

Communication

Proactive mindset

Tools

Microsoft Office

CRM tools

Job description

Administration & Operations Executive

We are working with a leading international real estate brokerage seeking a highly organised and proactive professional to join their Exclusive Projects division in a role that combines operations, administration, and executive support.

This is an exciting opportunity to be part of a high-performing team delivering some of the region’s most prestigious property developments. The position offers exposure to both day-to-day sales operations and senior-level administrative responsibilities.

Key Responsibilities

• Provide administrative support to a senior team member
• Manage calendars, schedule internal and external meetings, and facilitate communication
• Assist with meeting materials, follow-ups, and documentation
• Handle sensitive information with professionalism and discretion
• Coordinate with external agencies and developers throughout the sales cycle
• Ensure proper registration and documentation processes are followed
• Maintain internal sales trackers and CRM systems
• Prepare weekly and monthly reports to support team performance
• Assist with onboarding, marketing coordination, and internal process improvements

Requirements

• 2–4 years of experience in administration, operations, or executive assistant roles (real estate or related sectors preferred)
• Strong attention to detail and ability to manage multiple priorities
• Excellent communication and organisational skills
• Proficiency in Microsoft Office and CRM tools (e.g. Salesforce, HubSpot)
• A proactive, solutions-oriented mindset with the ability to work well under pressure