Admin officer

Confidential Company; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading company in the recruitment industry is seeking an Administrative Officer to oversee contract management and coordinate administrative tasks. The ideal candidate will have a Bachelor's degree and at least 3 years of UAE experience, demonstrating strong negotiation and organizational skills. This full-time role offers an opportunity to support various teams and ensure compliance with company procedures.

Qualifications

• Minimum 3 years of UAE experience in an administrative or contract coordination role.
• Strong communication and organizational skills required.
• Experience in contract negotiation and supplier management is essential.

Responsibilities

• Negotiate, draft, and manage contracts and agreements.
• Coordinate administrative tasks including office supplies and document control.
• Support HR and recruitment teams with logistics for onboarding.

Skills

Negotiation

Communication

Organization

Education

Bachelor’s degree in business administration, Management, or related field

Tools

MS Office Suite

Job description

• Negotiate, draft, and manage contracts and agreements recruiting companies and labor supplying companies, vendors, and service providers (local and overseas).
• Liaise with international and domestic partners for staffing-related agreements, supplier onboarding, and ongoing coordination.
• Oversee and coordinate general administrative tasks, including office supplies management, equipment maintenance, and document control.
• Support HR and recruitment teams with logistics for onboarding, visa processing, and employee record keeping.
• Ensure compliance with company procedures and regulatory requirements for documentation and vendor contracts.
• Maintain a centralized filing system for administrative records, contracts, invoices, and correspondence.
• Assist with preparation of reports, presentations, and procurement tracking.
• Coordinate with finance for invoice processing, payments, and budget tracking related to admin and supplier contracts.
• Act as a point of contact for internal staff and external vendors regarding administrative and operational matters.

Desired Candidate Profile

• Bachelor’s degree in business administration, Management, or related field.
• Minimum 3 years of UAE experience in an administrative or contract coordination role, preferably in a staffing, recruitment, or manpower services company.
• Experience in contract negotiation and supplier management, including international vendors.
• Strong communication and organizational skills.
• Proficient in MS Office Suite (Word, Excel, PowerPoint).
• Ability to handle sensitive information with discretion.
• Knowledge of UAE labor and procurement practices is a plus.

Employment Type

Full Time

Company Industry

• Recruitment
• Placement Firm
• Executive Search

Department / Functional Area

• Administration

Keywords

• Contracts
• Staffing
• Recruitment
• Negotiation

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