Admin Manager

Kingston Stanley; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading company seeks an Admin Manager to shape the administration department. The role involves overseeing various administrative tasks, budget management, and team supervision. The ideal candidate should have robust experience, solid leadership skills, and a proactive approach to problem-solving.

Qualifications

• Minimum 5 years of experience as an Admin Manager or Assistant Admin Manager.
• Strong knowledge of MS Office, Oracle Fusion, and Visio.
• Excellent written and verbal communication skills.

Responsibilities

• Manage bookings, business travel, and corporate events.
• Supervise and guide a team of administrative staff.
• Ensure compliance with health, safety, and legal standards.

Skills

Leadership

Communication

Problem Solving

Education

Bachelor’s degree

Tools

MS Office

Oracle Fusion

Visio

Job description

I'm hiring an Admin Manager for my clients organisation.

Location: Dubai

Salary: Up to AED 20,000

This is a newly created role, offering the opportunity to build and shape the department in alignment with the company’s operational goals. The ideal candidate will have a strong background in administration, people management and cross-functional coordination.

Key Responsibilities:

• Manage bookings, business travel (tickets, hotels, visas), conferences, and corporate events.
• Oversee administrative support for internal events, meetings, and company functions.
• Supervise and guide a team of administrative staff including receptionists, clerks, and drivers.
• Develop, coach, and evaluate team members to ensure service excellence.
• Prepare and manage the administration budget and identify cost-saving opportunities.
• Coordinate staff travel logistics and visa processing.
• Maintain effective filing, archiving, and record-keeping systems (physical and digital).
• Support the Regional HR Manager with day-to-day administrative tasks.
• Manage vendor contracts and services such as security, cleaning, and maintenance.
• Oversee office-related equipment and fixed asset tracking.
• Act as the main admin liaison between departments to ensure smooth coordination.
• Ensure general office upkeep, supply management, and facility maintenance.
• Ensure compliance with health, safety, and legal administrative standards.
• Ensure timely execution of all administrative tasks and projects.

Requirements:

• Bachelor’s degree
• Minimum 5 years of experience as an Admin Manager or Assistant Admin Manager
• Strong knowledge of MS Office, Oracle Fusion, and Visio
• Excellent written and verbal communication skills
• Strong leadership qualities and a proactive, solutions-oriented approach

Due to a high volume of applicants, only shortlisted candidates will be contacted.