Admin & Finance Officer

SITEC Quality Group; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A growing organization in Dubai seeks an experienced Admin & Finance Officer to support their executive leadership. This role involves managing office administration, financial transactions, and reporting, assisting in the operation's accuracy and efficiency. The ideal candidate will have a relevant degree and proficiency in QuickBooks, alongside strong organizational and communication skills.

Benefits

Collaborative work environment

Opportunity to work closely with executive leadership

Qualifications

• Minimum 1-3 years of experience in a similar role.
• Strong communication and organizational skills.
• Must be based in or willing to relocate to Dubai.

Responsibilities

• Manage daily office administration and maintain confidential records.
• Record financial transactions and manage entries in QuickBooks.
• Generate monthly financial reports and ensure compliance with VAT regulations.

Skills

Attention to detail

Proactiveness

Organizational skills

Communication skills

Education

Diploma or Bachelor's Degree in Business Management, Accounting or Commerce

Tools

QuickBooks

Job description

Are you an experienced administrative and finance professional looking to take the next step in your career? We are seeking a Admin & Finance Officer to support our executive leadership and ensure seamless office and financial operations at our Dubai headquarters.

This role offers a unique opportunity to work closely with the CEO and Managing Director, contributing to the efficiency and financial accuracy of a growing organization. You’ll be trusted with high-responsibility tasks across both administration and finance, playing a key part in our operational success.

We offer a collaborative work environment, a strong focus on professionalism, and the chance to make a visible impact across departments. If you're detail-oriented, proactive, and capable of managing multiple tasks with accuracy and confidentiality, this role is for you.

Administrative Duties

• Manage daily office administration and maintain confidential records.
• Prepare offer letters for new hires and support onboarding documentation.
• Liaise with the PRO for employment visas, cancellations, and renewals.
• Track rental agreements and office lease renewals.
• Monitor office purchases and inventory, ensuring cost efficiency.
• Maintain asset register (tangible & intangible assets).
• Prepare and circulate meeting minutes when required.

Finance & Accounting

• Record financial transactions and manage entries in QuickBooks.
• Oversee accounts receivable and payable.
• Perform final checks on monthly payroll and tax invoices.
• Monitor cash flow, company expenses, and adherence to the annual budget.
• Generate monthly financial reports: P&L, unpaid invoices, budget status, cost center breakdowns.
• Assist auditors and respond to financial queries from management.
• Ensure timely VAT filings and compliance with tax regulations.

Requirements:

• Minimum 1-3 years of experience in a similar role
• Diploma or Bachelor's Degree in Business Management, Accounting, or Commerce
• Proficiency in QuickBooks is a strong advantage
• Strong communication and organizational skills
• Must be based in or willing to relocate to Dubai