Admin cum Accounts Assistant

Emirates Polystyrene Industries Ltd; Dubai; On-site; AED 22,000 - 39,000; Full time

Job summary

Emirates Polystyrene Industries Ltd in Dubai seeks an Accounts Receivable/Bookkeeping assistant to manage collections, invoicing, and office tasks. You will handle AR follow-ups, prepare SOAs, and maintain ledgers, GRNs, and supporting documents.

Proficiency with MS Excel, Outlook, and ERP systems is expected, with UAE VAT knowledge a plus. You will coordinate gate passes via JAFZA PCFC portals and assist with supplier invoices, GRNs, filing, and reporting.

Qualifications

• Bachelor's Degree in Accounting or Finance is mandatory.
• 1–2 years UAE experience in accounts assistance or related role.
• Hands-on experience with JAFZA/PCFC portals is preferred.
• Good understanding of AR, AP, invoicing, ledgers and GRN processing.
• Strong English communication with customers and internal teams.

Responsibilities

• Contact customers by phone/email to follow up on outstanding invoices.
• Record invoices and maintain customer ledgers and SOAs.
• Monitor receivables and resolve payment discrepancies with internal teams.
• Maintain accurate records of collections and financial documents.

Skills

Accounts Receivable

Invoicing

Excel

Outlook

ERP systems

Record keeping

Education

Bachelor's Degree in Accounting or Finance

Tools

JAFZA Portals

ERP software

Job description

Accounts Receivable Payment Collection

• Contact customers by phone and email to follow up on outstanding invoices and overdue payments


• Prepare and send Statements of Account (SOA) maintain customer ledgers and track payment commitments


• Monitor outstanding receivables and coordinate with customers and internal departments to resolve payment discrepancies


• Maintain accurate records of collections pending payments and customer account balances

Invoice Processing Bookkeeping

• Record customer and supplier invoices accurately in the accounting system or ERP


• Process Goods Received Notes (GRNs) and verify supplier invoices against purchase orders, delivery notes and received quantities


• Assist with supplier account reconciliation, invoice verification and maintenance of financial records


• Ensure proper filing of invoices, GRNs, credit notes and supporting documents

JAFZA PCFC Gate Pass Coordination

• Prepare submit and track gate pass applications through the relevant JAFZA PCFC portals


• Coordinate entry permits for logistics vehicles, material deliveries, goods collection, contractors and personnel


• Verify supporting documents, follow up on pending approvals and maintain records of approved gate passes


• Coordinate with transporters, drivers, suppliers, warehouse staff and security teams to ensure smooth logistics operations

Office Administration

• Manage daily office administration and ensure the main office remains organized and professional


• Monitor and arrange office stationery, pantry supplies and administrative consumables


• Handle incoming telephone calls, visitor coordination and professional email correspondence using Microsoft Outlook


• Maintain systematic physical and digital filing systems for accounting, logistics and administrative documents

Reporting Data Management

• Maintain Excel trackers for customer outstanding balances, payment follow-ups, invoices, GRNs and gate pass applications


• Prepare periodic reports on pending collections, overdue invoices and administrative activities


• Ensure accuracy, confidentiality and timely updating of all records


• Coordinate with accounts, sales, procurement, warehouse, logistics and management teams as required

Education

Bachelor's Degree in Accounting or Finance is mandatory.

Experience

1–2 years of relevant UAE work experience in accounts assistance, bookkeeping, office administration, or a similar role.

Portal Experience

Practical, hands‑on experience with JAFZA and PCFC portals, particularly gate pass applications and logistics documentation, is strongly preferred.

Accounting Knowledge

Good understanding of accounts receivable, accounts payable, invoice booking, customer and supplier ledgers, GRN processing and account reconciliation.

Payment Collection

Ability to communicate confidently with customers by phone and email to follow up on overdue payments and maintain professional customer relationships.

Computer Skills

Good working knowledge of Microsoft Excel, Microsoft Outlook, and Microsoft Word. Ability to maintain accurate spreadsheets, reports, and digital records.

Accounting Software

Familiarity with accounting software or ERP systems is an advantage.

VAT Knowledge

Basic understanding of UAE VAT invoice requirements and financial documentation is preferred.

Industry Experience

Candidates with experience in manufacturing, trading, logistics, or industrial companies will be preferred.

Communication

Good English communication skills, both written and verbal, with the ability to communicate professionally with customers, suppliers, and internal teams.

Personal Attributes

Organized, detail‑oriented, reliable, proactive, and capable of managing multiple accounting and administrative tasks simultaneously.

Work Location

Must be willing to work full-time at Dubai Investment Park (DIP) Phase II, Dubai, UAE.

Salary

AED 2,000–3,500 per month, depending on skills and experience.

Preference

Preference will be given to candidates with practical UAE accounting experience, strong customer payment follow-up skills, and hands‑on knowledge of JAFZA/PCFC portal operations.