Admin / Coordinator (UAE National)

Showcify, Inc.; Dubai; On-site; AED 36,000 - 67,000; Full time

Benefits offered by this job

Cool Workspace

Growth & Recognition

Diversity & Inclusion

Make a Difference

Team Activities

Daily Perks

Healthcare & Gym

Job summary

Showcify, Inc. in Dubai is seeking an entry-level Administrative Assistant to gain hands-on experience while supporting the department with day-to-day operations, document management, and reporting tasks. The role emphasizes organization, communication, and teamwork in a fast-paced tech environment.

Based in Dubai, this position offers exposure to cross-functional activities, growth opportunities, and a collaborative team focused on process improvement and professional development.

Qualifications

• High school diploma or above.
• Experience in an administrative support role is an advantage, but not essential.

Responsibilities

• Assist with day-to-day operations within the department.
• Provide administrative support to team members.
• Organize and maintain departmental documents, maintaining accurate data records, and generating reports as needed.
• Participate in team meetings and contribute ideas and feedback.
• Handle inquiries and requests from internal and external stakeholders.
• Coordinate and schedule meetings, appointments, and events within the team and with external stakeholders as required.
• Prepare meeting agendas, taking minutes, and distributing them as needed.
• Support the team with research and data collection for various projects.
• Provide support in the preparation and review of presentations and other documents.
• Contribute to process improvement initiatives within the department

Skills

Microsoft Office

Time management

Communication

Teamwork

Detail-oriented

Confidentiality

Education

High School Diploma

Job description

About the opportunity

Role Summary: A brief role summary including:

1. Role Purpose This entry-level position aims to provide the incumbent with an opportunity to gain experience in their chosen field. The role will involve various tasks that support the department's operations, providing valuable insights into the workings of a professional environment.

2. Impact & Scope The successful candidate will support their department in various tasks, contributing to the team's overall efficiency and productivity.

Duties & Responsibilities: This role will take direction from the Line manager and any other team member assigned by the line manager or HOD. Day-to-day tasks will include:

• Assisting with day-to-day operations within the department.
• Providing administrative support to team members.
• Organizing and maintaining departmental documents, maintaining accurate data records, and generating reports as needed.
• Participating in team meetings and contributing ideas and feedback.
• Handling inquiries and requests from internal and external stakeholders.
• Coordinating and scheduling meetings, appointments, and events within the team and with external stakeholders as required.
• Preparing meeting agendas, taking minutes, and distributing them as needed.
• Supporting the team with research and data collection for various projects.
• Providing support in the preparation and review of presentations and other documents.
• Contributing to process improvement initiatives within the department

What you need to be successful

Qualifications & experience:

• High school diploma or above education.
• Prior experience in an administrative support role is an advantage, but not essential

Skills and attributes:

• Familiarity with basic computer applications such as Microsoft Office.
• Strong organizational and time management skills.
• Good verbal and written communication skills.
• Ability to work independently and as part of a team.
• Attention to detail and accuracy in completing tasks.
• Professional demeanor and positive attitude.
• Willingness to learn and take on new responsibilities as needed.
• Ability to maintain confidentiality of sensitive information.

Who we are

As the region’s leading local tech organization, we’re proud to say that we have been delivering for millions of people right across MENA for the past 18 years.

We were founded in Kuwait in 2004, and acquired by Delivery Hero (DHER) in 2015. This gives us a unique outlook - local knowledge with global expertise. It also allows us to innovate, create, and bring new technologies for the betterment of the MENA region, such as q-commerce, sustainable packaging, cloud kitchens, autonomous delivery vehicles, robots, and drones.

Today, we deliver hundreds of millions of food orders, grocery items, and other products per year, to our customers in nine countries throughout the region with more than 4,500+ employees! Our food delivery business works with over 27,000 brands and almost 50,000 branches.

Our q-commerce concept, talabat mart (121 Stores), now delivers groceries to customers in Bahrain, Egypt, Jordan Kuwait, Oman, Qatar, and the UAE in 30 minutes or less! Our philosophy is to ensure we do what is suitable for our ecosystem- our customers, partners, people, riders, and the communities in which we operate.

What's in it for you

What you’ll receive in return:

Join Our Vibrant Team at City Walk - Where Work Meets Innovation and Fun!

• Cool Workspace: Our City Walk space is more than an office; it’s a creative hub with an atrium, development areas, and lots of greenery. It’s designed to inspire.
• Grow With Us: We're all about growth and recognition, both professionally and personally. Your journey of development starts here.
• Diverse & Inclusive: With colleagues from across the globe, our diversity is our strength. Everyone’s welcome in our inclusive environment.
• Make a Difference: Join the team behind the fastest-growing online food ordering network. Your work here really counts.
• Fun & Community: Our company events, cultural outings, and sports activities aren’t just fun; they’re a way to bond with our amazing team.
• Daily Perks: From fresh fruits and coffee in our lounges to wellness rooms and a rooftop with a view, we’ve got perks that make every day better.
• Health & Wellness: With sponsored healthcare and gym memberships, we care about your wellbeing.