Admin Coordinator (Recruitment Events)

edari; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading recruitment consultancy is seeking an Admin Coordinator to handle recruitment logistics and travel arrangements in Dubai. Ideal candidates will have 2-5 years of admin experience, advanced Excel skills, and familiarity with Applicant Tracking Systems. If you can manage multiple tasks efficiently and possess excellent communication skills, apply now!

Qualifications

• 2-5 years of experience in admin coordination tasks.
• Proficient in data analysis and Excel functionalities.
• Experience with Applicant Tracking Systems (ATS) is preferred.

Responsibilities

• Manage travel arrangements for the recruitment team.
• Coordinate logistics for recruitment events.
• Schedule interviews and manage communication with stakeholders.

Skills

Admin coordination

Excel

Applicant Tracking Systems (ATS)

Communication skills

Organizational skills

Problem-solving

Job description

We are looking to hire an Admin Coordinator who will be responsible for coordination of recruitment events and trips, arranging travel bookings, budget monitoring, system administration, ordering materials, scheduling interviews, coordinating with global recruitment agencies. This role is for our client based in Dubai, who are one of the largest companies in the region.

This position is a contract role with an initial duration of 6 months (renewable).

The role sits within the Recruitment team of the HR department.

Key Responsibilities:

• Manage end-to-end travel arrangements for the team, including flights, accommodation, and visas for domestic and international recruitment trips.
• Coordinate logistics for recruitment events, career fairs, and campus visits in collaboration with internal and external stakeholders.
• Schedule candidate interviews and coordinate with hiring managers and panelists to ensure seamless interview processes.
• Liaise with global recruitment agencies, ensuring timely communication, contract compliance, and follow-ups.
• Assist in onboarding-related administrative tasks as needed.
• Perform system administration tasks, including data entry, updates, and reporting in recruitment or HR-related systems.
• Act as a point of contact between HR, recruitment, and other departments to facilitate smooth communication and task execution.

Knowledge, skills & experience:

• Proven 2-5 years of experience in admin coordination tasks
• Advanced Excel skills – proficient in data analysis, reporting, pivot tables, VLOOKUPs, and dashboards.
• Experience with Applicant Tracking Systems (ATS) – preferably Oracle or similar enterprise-level platforms.
• Strong organizational and time management skills with the ability to manage multiple tasks and deadlines simultaneously.
• Excellent communication and interpersonal skills, with confidence in dealing with senior stakeholders, vendors, and global teams.
• Proactive and resourceful approach to problem-solving and decision-making.
• High attention to detail, particularly in handling travel arrangements, scheduling, and budgeting.
• Ability to work independently as well as collaboratively in a fast-paced, multicultural environment.

Availability:

• Only applicants with immediate availability will be considered.

We are looking for a candidate who will be able to work in United Arab Emirates. Please apply with your resume and remember to provide us with your contact details.

We will review your job application within 7 working days. Should your profile fit the requirements of the role a consultant from Edari will be in touch with you to get a deeper understanding of your profile, to discuss the role in more detail and potential next steps.