Admin Coordinator, NOC Coordinator

Al Shirawi Enterprises LLC; Dubai; On-site; AED 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a Procurement Specialist to enhance their supplier management and purchasing processes. This role involves identifying primary and secondary suppliers, preparing purchase orders, and managing vendor evaluations. The ideal candidate will possess strong analytical and communication skills, along with a solid understanding of market conditions and budgeting. Join a dynamic team where your expertise will contribute to efficient procurement operations and foster strong supplier relationships. If you are driven by results and thrive in a fast-paced environment, this opportunity is perfect for you.

Qualifications

• 2-3 years of relevant experience in procurement or supplier management.
• Strong knowledge of vendor evaluation and market conditions.

Responsibilities

• Identify and manage suppliers to meet purchase requirements.
• Negotiate prices and prepare LPOs based on requisitions.
• Maintain vendor approval lists and ensure timely order processing.

Skills

Analytical Skills

Mathematical Skills

Effective Communication

Decision-Making

Interpersonal Skills

Problem-Solving

Knowledge of Vendors

Budgeting Skills

Education

Bachelor's Degree

Job description

• Identification of primary and secondary suppliers capable of meeting purchase requirements.

• Preparation of LPO based on purchase requisitions, including item code, description, UOM, and quantity.

• Registration of new vendors and management of suppliers according to defined approval criteria.

• Placing orders based on final quote approval and effective sourcing strategies.

• Conducting vendor evaluations and re-evaluations based on established criteria.

• Reporting blacklisted suppliers to management for appropriate action.

• Providing management with supplier lists, including details such as category, name, location, and address.

• Ensuring timely issuance of LPOs/IPOs based on requirements.

• Regularly updating the vendor approval list.

• Responding promptly to purchase requisitions and processing them efficiently.

• Evaluating and re-evaluating suppliers as per procedural guidelines.

• Negotiating and finalizing the best prices with suppliers before preparing LPOs/IPOs.

• Acting as the main communication point with suppliers regarding product/service requirements.

• Ensuring approvals are based on purchase thresholds defined in procedures.

• Preparing comparison charts in case of price fluctuations.

• Managing and updating the list of approved suppliers, clearly marking approved and delisted entities.

• Maintaining all physical and digital reports, records, and documents, including auditable accounting records.

• Performing other duties as assigned by the GM.

Desired Candidate Profile:

• Analytical and mathematical skills.

• Knowledge of vendors and market conditions.

• Budgeting and administrative skills.

• Effective customer care and communication skills, including proficiency in Arabic.

• Decision-making, interpersonal, and problem-solving skills.

• Knowledge of stock keeping.

Education & Experience:

• Graduation with 2-3 years of relevant experience.

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