Admin Coordinator - Homecare

Pyramids Health Services; Abu Dhabi; On-site; AED 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Coordinator to oversee staff scheduling and quality assurance processes. This role involves managing monthly reports, ensuring compliance with attendance requirements, and supporting the operations team in various administrative tasks. Ideal candidates will have a strong background in healthcare administration and at least three years of experience in similar roles. Join a dynamic team where your contributions will enhance patient care and operational efficiency.

Qualifications

• 3+ years of experience in administrative support and homecare scheduling.
• Experience in managing staff schedules and quality assurance activities.

Responsibilities

• Assign monthly staff schedules and monitor attendance.
• Prepare reports on staff status and manage patient appointments.

Skills

Administrative Support

ROTA Management

Quality Assurance

Statistical Data Compilation

Education

Bachelor's Degree

Medical Background Qualification

Tools

Dardoc

Job description

Job Description

• Assign monthly staff schedules to all patients. Responsible for distributing INSTA Accounts for each team (Operational ROTA / DAMAN ROTA).
• Monitor staff attendance monthly, ensuring required hours are met (Daily Time Record / OMT).
• Prepare monthly reports on staff in/out status.
• Create transportation distribution schedules.
• Handle leave reservations for all medical staff and operations team.
• Arrange hospital appointments for patients as requested.
• Book ambulances for patient appointments and transfers post-discharge.
• Prepare monthly reports on bedside supplies.
• Manage cash patient records in cooperation with the Patient Relation Officer.
• Handle platforms such as Dardoc, among others.
• Manage other projects like D-Mine Pump Ever Pharma.
• Assist the Operations Team with necessary documents and meetings.
• Document internal audits and quality assurance activities.
• Collect and compile statistical quality data.
• Prepare reports to communicate quality outcomes.
• Coordinate and support on-site audits by external providers.
• Distribute meeting agendas.
• Attend meetings and prepare minutes.
• Support the Quality team in audit preparations.

Qualifications

• Bachelor's degree or equivalent qualification.
• Medical background qualification.

Additional Information

• At least 3 years of experience in administrative support and homecare scheduling, including ROTA management.