Admin Coordinator 6 Months FTC - Mat Cover

Fugro; Dubai; On-site; AED 45,000 - 60,000; Full time

Job summary

Fugro is seeking an Admin Assistant to support daily operations in their Dubai office. The ideal candidate will have 3-4 years of experience, excellent communication skills, and the ability to adapt to new situations. This role offers opportunities for personal development and growth in a diverse and inclusive environment.

Benefits

Opportunities for personal development and growth

Hybrid working arrangements

Qualifications

• Minimum 3-4 years experience as an Admin Assistant or Receptionist.
• Excellent communication skills in English, both verbal and written.
• Strong problem-solving, judgment, and critical thinking skills.

Responsibilities

• Manage reception and assist with department work overflow.
• Support staff in project-based work and maintain purchase orders.
• Organize meetings, events, and maintain an organized filing system.

Skills

Communication skills

Problem-solving skills

Organizational skills

Multitasking

Time management

Job description

Bachelor of Business Administration (Management)

Nationality: Any Nationality

Vacancy: 1 Vacancy

Job Description

Do you want to join our Geo-data revolution? Fugro's global reach and unique know-how will put the world at your fingertips. Our love of exploration and technical expertise help us provide our clients with invaluable insights. We source and make sense of the most relevant Geo-data for their needs, enabling them to design, build, and operate their assets more safely, sustainably, and efficiently. We are always looking for new talent to take the next step with us, for bright minds who enjoy meaningful work and want to push our pioneering spirit further. We seek individuals who can take initiative but also work well within a team.

Job Responsibilities

• Assist with department work overflow and/or absence.
• Manage reception along with the receptionist on a daily basis.
• Support staff in assigned project-based work.
• Prepare and maintain purchase orders, liaise with suppliers.
• Support the Admin Manager for all Dubai and JAFZA office admin matters.
• Assist senior management with tasks like arranging meetings, travel, transport, accommodation, and restaurant reservations.
• Organize meetings (internal/external), events, and conferences.
• Maintain an organized filing/archiving system for all office records and documents.
• Order and maintain office supplies, business cards, and coordinate with facility management for maintenance issues.
• Manage office supplies, equipment, furniture, computer and telephone services, and product orders.
• Contribute to team efforts by accomplishing related results as needed.
• Support tasks related to the efficient and smooth running of the front desk/office.
• Streamline daily admin processes and procedures.
• Maintain databases and track important deadlines.
• Manage couriers, telephones, expense declarations, and driver bookings, mainly related to reception.
• Arrange meals for office visitors, senior management, and during events like meetings, workshops, and client visits.

Qualifications & Experience

• Minimum 3-4 years experience as an Admin Assistant or Receptionist.
• Excellent communication skills in English, both verbal and written.
• Must be immediately available to join and have a valid UAE visa.
• UAE driver's license is preferable.
• Strong problem-solving, judgment, and critical thinking skills using data analysis and interpretation.
• Willingness to learn, adapt, and embrace new situations.
• Open to new experiences, people, and information.
• Desire to excel and develop new skills.
• Excellent organization, multitasking, and time management skills.

What We Offer

Fugro provides a positive work environment and engaging projects that satisfy curious minds. We offer opportunities for personal development and growth, encouraging you to do your best and innovate. We value diversity, equity, and inclusion, promoting a supportive and fair workplace where everyone’s voice is heard. Our culture is built on our core values: doing what’s right, preparing for tomorrow, building trust, and delivering excellence. We support career development through on-the-job learning, training programs, and leadership development. Our benefits include competitive packages and hybrid working arrangements.

Our Commitment to Diversity

At Fugro, our people are our strength. We celebrate diversity and are committed to creating an inclusive environment free from discrimination and harassment. We ensure all employees are supported, valued, and have their voices heard, fostering a sense of belonging and safety.

What’s in it for you?

We prioritize our people, aligning with our purpose to create a safe and livable world. Our values guide us in fostering a culture of learning, leadership, transparency, and accountability. We provide opportunities for skill enhancement, career growth, and work-life balance, including flexible work arrangements.

Disclaimer for Recruitment Agencies

Fugro does not accept unsolicited applications from recruitment agencies. We appreciate direct applications only.