Admin Coordinator

ADC; Dubai; On-site; AED 10,000 - 15,000; Full time

Job summary

A leading administrative services firm in Dubai is seeking an Admin Coordinator to manage documentation, scheduling, and internal communications. This role involves ensuring smooth departmental operations and supporting various administrative tasks. Ideal candidates will have a Diploma or Bachelor's degree in Business Administration and 1-3 years of relevant experience. Exceptional organizational and communication skills are essential, along with proficiency in MS Office.

Qualifications

• 1-3 years of experience in administrative support or coordination.
• Excellent organizational and communication skills.
• Ability to handle sensitive information.

Responsibilities

• Organize and maintain digital and physical filing systems.
• Schedule meetings, prepare meeting materials, and take minutes.
• Monitor and order office supplies and equipment.
• Support communication between departments and external stakeholders.
• Assist in onboarding new employees with documentation and system access.
• Prepare and process forms, requests, and administrative records.

Skills

Excellent organizational skills

Communication skills

Proficiency in MS Office

Ability to work independently

Education

Diploma or Bachelor’s degree in Business Administration

Tools

Office management systems

Job description

SpecialismAdministration / Secretarial / Office Support

The Admin Coordinator plays a central role in supporting departmental operations by managing documentation, scheduling, internal communication, and logistics. This position ensures that administrative tasks are completed in a timely and efficient manner and that internal teams are supported in their operational needs. The Admin Coordinator also serves as a liaison between departments and helps maintain smooth workflow through consistent communication and documentation handling.Key Responsibilities:

• Organize and maintain digital and physical filing systems
• Schedule meetings, prepare meeting materials, and take minutes
• Monitor and order office supplies and equipment
• Support communication between departments and external stakeholders
• Assist in onboarding new employees with documentation and system access
• Prepare and process forms, requests, and administrative records

• Diploma or Bachelor’s degree in Business Administration or related field
• 1–3 years of experience in administrative support or coordination
• Excellent organizational and communication skills
• Proficiency in MS Office and office management systems
• Ability to work independently and handle sensitive information