Admin Back office

Reportage Real Estate; Abu Dhabi; On-site; AED 60,000 - 100,000; Full time

Job summary

An established industry player is looking for a detail-oriented Admin – Back Office professional to oversee the handover operations process. In this dynamic role, you will manage client communication, ensure compliance with procedures, and maintain organized documentation. Your strong coordination skills will be essential in collaborating with internal teams and resolving client issues. This position offers a unique opportunity to contribute to a thriving real estate company, where your efforts will directly impact the efficiency of operations and client satisfaction. Join a team that values integrity and teamwork while you grow your career in a supportive environment.

Qualifications

• 2-5 years of experience in administrative roles, preferably in real estate.
• Strong communication and organizational skills are essential.

Responsibilities

• Manage day-to-day administrative operations of the unit handover process.
• Handle client inquiries and maintain organized documentation.

Skills

Communication Skills

Organizational Skills

Attention to Detail

Client Communication

Ability to Work Under Pressure

Education

Bachelor’s degree in Business Administration

Bachelor’s degree in Marketing

Tools

MS Office

Job description

Secondary School, Intermediate School, Any Graduation

Nationality: Any Nationality

Vacancy: 1 Vacancy

Admin – Back Office (Handover Operations)

Job Description:

Position Summary:

We are seeking a dedicated and detail-oriented Admin – Back Office professional to manage and oversee the handover operations process. This role requires strong coordination, documentation handling, and client communication skills. The ideal candidate will ensure all handover tasks comply with company policies and are completed in a timely and organized manner.

Key Responsibilities:

• Oversee and manage the day-to-day administrative operations of the unit handover process.
• Handle client inquiries through multiple communication channels (phone, email, WhatsApp, etc.).
• Circulate and manage email communications related to handover.
• Ensure all supporting documents are complete and aligned with handover procedures.
• Maintain an organized filing system; scan and upload all relevant documents to shared folders.
• Coordinate signatories from higher management for letters, contracts, and documentation.
• Monitor and review project task logs, ensuring accurate updates and documentation.
• Follow up with the collection team regarding outstanding payments and unit handovers.
• Coordinate issuance of NOCs with relevant departments.
• Collaborate with internal teams such as Sales Admins, Collection, and Authority departments to resolve client issues and enhance service quality.
• Ensure compliance with company policies, procedures, and legal requirements.
• Generate and present reports on pending tasks and case status.

Desired Candidate Profile

Qualifications & Requirements:

• Bachelor’s degree in Business Administration, Marketing, or any related field.
• 2–5 years of experience in administrative or personal assistant roles, preferably in the real estate sector.
• Strong communication skills (verbal and written).
• Proficient in MS Office (Word, Excel, PowerPoint).
• Strong organizational skills and attention to detail.
• Ability to work under pressure with minimal supervision.
• Positive attitude, willingness to learn, and team-oriented mindset.
• Committed to integrity, respect, fairness, and confidentiality.
• Nationality: Arab only

Employment Type:

Full Time

Company Industry:

Administration

Keywords:

• Admin Back Office
• Handover
• NOC
• Back Office Executive
• Admin Operation
• Administrative Assistant
• Compliance
• Operations Associate