Admin Assistant to CEO

MRG; United Arab Emirates; On-site; AED 120,000 - 200,000; Full time

Job summary

A consultancy group specializing in regulatory affairs and quality assurance services is seeking a well-organized Admin Assistant to support the CEO in Dubai. The role involves managing schedules, coordinating meetings, and ensuring smooth office operations, requiring strong organizational skills and proficiency in Microsoft Office. Candidates must have a Bachelor's degree and a minimum of 2-5 years of relevant experience, with fluency in English and valid UAE residency.

Qualifications

• Minimum of 2-5 years of experience as an executive or admin assistant.
• Ability to work under pressure and manage multiple tasks.
• Must reside in Dubai with valid UAE residency.

Responsibilities

• Manage the CEO's daily schedule, appointments, and meetings.
• Prepare meeting agendas and follow up on tasks.
• Coordinate with other departments and offices in different countries.

Skills

Organizational skills

Time-management

Proficiency in Microsoft Office

Fluency in English

Education

Bachelor's degree in Business Administration or related field

Job description

Job Title: Admin Assistant to CEO

Location: Dubai, UAE

Company: MR-Gate Group

Employment Type: Full-time

About MR-Gate

MR-Gate is a group of consultancy companies providing regulatory affairs and quality assurance services to pharmaceutical, medical device, and cosmetics companies across Egypt, UAE, and Saudi Arabia. With a growing presence in Dubai, we are looking for a capable and reliable Admin Assistant to support the CEO directly.

Job Summary

We are looking for a well-organized, detail-oriented Admin Assistant to support our CEO in the Dubai office. The ideal candidate should be able to manage daily administrative duties, schedule meetings, follow up on tasks, and ensure smooth office operations. The role also includes coordination with departments and offices in Egypt and KSA.

Key Responsibilities

• Manage the CEOs daily schedule, appointments, and meetings.
• Prepare meeting agendas, take notes, and follow up on tasks.
• Organize documents, emails, and reports as requested.
• Assist with basic office administration (stationery, visitors, filing, etc.).
• Coordinate with other departments and offices in different countries.
• Handle travel arrangements and meeting logistics when needed.
• Maintain a high level of confidentiality and professionalism.

Qualifications & Requirements

• Bachelors degree or diploma in Business Administration or related field.
• 25 years of experience as an executive or admin assistant.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office (Outlook, Word, Excel).
• Fluent in English (spoken and written) Hindi or Tagaloglanguage is a plus.
• Ability to work under pressure and handle multiple priorities.
• Must already be residing in Dubai with valid UAE residency.

How to Apply

Interested candidates may apply or send their CV to:

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(Subject line: Admin Assistant)

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