Admin Assistant - Sales Operations

Dicetek LLC; Dubai; On-site; AED 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a detail-oriented professional to manage the dispatch and collection of Sales and Purchase Agreements (SPAs). In this role, you will coordinate with clients and Sales Advisors, ensuring timely processing and adherence to documentation standards. Your expertise in Salesforce will be essential for tracking shipments and providing updates on courier activities. Join a dynamic team where your organizational skills will contribute to continuous process improvement and operational efficiency.

Qualifications

• Experience in managing courier services and documentation.
• Strong knowledge of Salesforce for tracking and reporting.

Responsibilities

• Handle dispatch and collection of SPAs through courier services.
• Coordinate with Sales Advisors to ensure timely completion of SPAs.
• Monitor courier activities and provide regular updates.

Skills

Salesforce

Courier Management

Documentation Standards

Process Monitoring

Tools

DHL

TCS

Job description

Job Responsibilities

• SPA Courier and Collection Management:
  
  

Handle the dispatch and collection of Initial and Final Sales and Purchase Agreements (SPAs)

through DHL and TCS courier services. Track shipments via Salesforce and courier portals and

ensure timely retrieval of signed SPAs from clients and Sales Agents.

• Coordination and Follow-up:
  
  

Coordinate with Sales Advisors/ clients to ensure timely completion and signing of Initial and Final

SPAs. Resolve any courier-related queries raised by the Sales team.

• SPA Documentation:
  
  

Oversee the scanning, uploading, and accurate milestone updating of all SPAs in Salesforce,

ensuring adherence to established processes and documentation standards.

• Archiving and Organization:
  
  

Manage the proper organization, archiving, and storage of SPA documents.

• Process Monitoring and Reporting:
  
  

Monitor courier activities and SPA handling processes and provide regular updates and reporting

to ensure smooth operations and continuous process improvement.