Admin Assistant - Sales Operations

Dicetek LLC; Dubai; On-site; AED 70,000 - 90,000; Full time

Job summary

A leading company in Dubai is seeking an operations coordinator to manage the dispatch and documentation of Sales and Purchase Agreements. The role involves coordinating with sales teams, overseeing the accuracy of documentation in Salesforce, and ensuring smooth logistical operations. Ideal for individuals skilled in operational management and detail-oriented documentation.

Responsibilities

• Handle dispatch and collection of SPAs via DHL and TCS.
• Coordinate with Sales Advisors to complete SPAs.
• Oversee scanning and updating of SPAs in Salesforce.
• Manage organization and archiving of SPA documents.
• Monitor courier activities and provide process updates.

Job description

Job Responsibilities

• SPA Courier and Collection Management:
  
  

Handle the dispatch and collection of Initial and Final Sales and Purchase Agreements (SPAs)

through DHL and TCS courier services. Track shipments via Salesforce and courier portals and

ensure timely retrieval of signed SPAs from clients and Sales Agents.

• Coordination and Follow-up:
  
  

Coordinate with Sales Advisors/ clients to ensure timely completion and signing of Initial and Final

SPAs. Resolve any courier-related queries raised by the Sales team.

• SPA Documentation:
  
  

Oversee the scanning, uploading, and accurate milestone updating of all SPAs in Salesforce,

ensuring adherence to established processes and documentation standards.

• Archiving and Organization:
  
  

Manage the proper organization, archiving, and storage of SPA documents.

• Process Monitoring and Reporting:
  
  

Monitor courier activities and SPA handling processes and provide regular updates and reporting

to ensure smooth operations and continuous process improvement.