ADMIN ASSISTANT / PRO (SAUDIZATION)

Fluid Codes; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading company in Dubai is seeking a proactive Administrative Assistant / PRO to support HR, Finance, and Management teams. This role is essential for coordinating with KSA government portals and ensuring administrative efficiency. The ideal candidate will possess 1-2 years of experience and proficiency in Arabic and English, handling government documentation and relations effectively.

Qualifications

• 1-2 years of relevant experience in administration and PRO roles, preferably within KSA.
• Ability to handle government correspondence and formal documentation.
• Understanding of Saudi labor laws and administrative procedures.

Responsibilities

• Handle all activities related to government relations including various portals.
• Update and maintain records of all legal documents.
• Coordinate with HR for onboarding and offboarding.

Skills

Fluency in Arabic

Fluency in English

Organizational skills

Time management

Education

Bachelor of Business Administration

Tools

Microsoft Office

Google Business Suite

Job description

Bachelor of Business Administration(Management)

Nationality

Any Nationality

Vacancy

1 Vacancy

Job Description

About the Role:

We are seeking a proactive and detail-oriented Administrative Assistant / PRO to support our HR, Finance, and Management teams. This role is vital in ensuring efficient administrative processes and maintaining smooth coordination with various KSA government portals and entities, including but not limited to Etimad, Muqeem, GOSI, Qiwa, and Mudad.

The ideal candidate will have 1 2 years of relevant experience in administration and public relations, particularly within Saudi Arabia, and a proven ability to handle government-facing interactions professionally and effectively.

Key Responsibilities:

• Handle all activities related to government relations (Etimad, Qiwa, GOSI, Muqeem, Mudad, etc.).
  
• Liaise with government departments including the Ministry of Labor, GOSI, Jawazat, Muqeem, MOL, MOFA, Baladiya, and others as required.
  
• Update and maintain records of all legal documents, including CR (Commercial Registration), Saudization reports, and Municipality certificates.
  
• Maintain confidentiality and accuracy in all administrative and PRO tasks
  
• Handle inquiries and communications from government agencies and ensure timely resolution.
  
• Submit and follow up on government tendersthrough portals such as Etimad.
  
• Maintain and update employee records, documents, and contracts.
  
• Coordinate with HR for onboarding, offboarding, and document submissions.
  
• Assist HR for letters for employees (salary, employment, NOC, etc.).
  
• Monitor expiry dates of documents (Iqamas, licenses) and ensure timely renewals.
  
• Support day-to-day office administration, supplies, and logistics.
  
• Assist in administrative tasks across HR, Finance, and Management departments.
  

Key Requirements:

• 1 2 years of experience in administration and PRO roles, preferably within KSA
  
• Fluent in Arabic and English both written and verbal
  
• Strong knowledge and experience with KSA government portals (Etimad, Qiwa, GOSI, Muqeem, Mudad, etc.)
  
• Ability to handle government correspondence and formal documentation
  
• Strong organizational and time management abilities.
  
• Proficient in Microsoft Office (Word, Excel, Outlook) and Google Business Suite
  
• Ability to work independently and manage multiple tasks efficiently
  
• Understanding of Saudi labor laws and administrative procedures
  
• Bachelor s degree or diploma in Business Administration, HR, or a related field (preferred)

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