admin assistant / Personal assistant

Confidential Company; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading company in Dubai is seeking an Admin Assistant/Personal Assistant to support their Sales Department. The role involves managing schedules, preparing documents, and providing exceptional customer service. Ideal candidates should have a Bachelor's degree and at least 3 years of experience in sales administration, preferably within a fragrance house.

Qualifications

• Minimum 3 years of experience in sales administration.
• Experience in a fragrance house is preferred.
• Proficiency in English is a must; Arabic is an advantage.

Responsibilities

• Support Manager in day-to-day administrative tasks.
• Manage and maintain Manager’s calendar and travel arrangements.
• Provide exceptional customer service to clients.

Skills

Customer Service

Administrative Support

Multitasking

Education

Bachelor’s degree in business administration

Tools

ERP systems

MS Office

Job description

We are seeking Admin Assistant/Personal Assistant to join our team and provide comprehensive support to our Sales Department.

• Support Manager in day-to-day administrative task.
• Manage and maintain Manager’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare documents, presentations and reports when necessary
• Make submissions, sample requests, information requests
• Utilize entry and handling requests and orders into production.
• Register new customers/clients and handle client’s inquiries.
• Assist team with administrative tasks and account management when needed
• Work with various departments to ensure smooth project execution and order processing.
• Provide exceptional customer service to clients over email and phone.

Desired Candidate Profile

• Bachelor’s degree in business administration or a related field
• Minimum of 3 years of experience in sales administration, preferably at a fragrance house
• Minimum of 3 years of experience working with ERP systems.
• Excellent customer service and administrative support.
• Ability to multitask and work effectively under pressure.
• Knowledge in MS Office applications (Excel, Word, PowerPoint, Outlook)
• Proficiency in English is a must, and Arabic is an advantage.

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